Advisory Service

Where can I get advice? Who are the right contact persons?
Foto: Graduierten-Akademie

The Graduate Academy advises you on all questions concerning your (intended) doctorate, i.e. on general surrounding conditions, financing, international mobility, balancing of family and career responsibilities as well as in conflict situations. This service is available in German and English.

Welcome and Service Desk for Doctoral Candidates and Postdocs Inhalt einblenden
Beratung in der Anlaufstelle für Promovierende und Postdocs Foto: Jan-Peter Kasper (Universität Jena)

At the Welcome and Service Desk, assistance and advice are offered to all doctoral candidates of Jena University concerning i.a. the following topics:

  • First steps to the doctorate
  • Registration and admission as a doctoral candidate
  • Enrolment
  • Information on the funding of a doctorate
  • Qualification offers for young researchers
  • Research stays in Germany and abroad
  • Help to find a proof reading service (German or English)
  • Further information on university events or offers for doctoral candidates
  • Transfer to the proper contact person at FSU and beyond that

You can find the welcome and service desk on the ground floor in the House for Young Researchers (vis-à-vis to the cafeteria).

Opening hours:
Monday, Wednesday 9.00-13.00 h
Tuesday, Thursday 9.00-16.00 h

Telephone: 03641/9401333
E-Mail: (PGP [asc, 3 kb], Zertifikat)

Consulting and counselling for doctoral candidates Inhalt einblenden

The Graduate Academy offers personal advice and counselling. This service is available to all (current and prospective) doctoral candidates. You can address crucial questions, such as:

  • Do I really want to do a doctorate?
  • How do I obtain my doctoral degree in Germany, particularly in Jena?
  • How can I find a funding for my doctorate?
  • How can I balance a family and a career?
  • What is necessary in order to finish my dissertation?
  • How do I plan and finance a stay abroad en in the course of my doctorate?

Please contact the Welcome and Service Desk for Doctoral Candidates and Postdocs on the ground floor of the House for Young Researchers en to make a personal appointment.

Consulting on international mobility Inhalt einblenden

Our international mobility consulting service offers:

  • help for international doctoral candidates and their local supervisors to prepare their stay in Jena (incoming advisory services)
  • help for doctoral candidates at Friedrich Schiller University Jena who are planning a stay abroad in the course of their doctorate (outgoing advisory services)
  • help with all questions concerning binational doctorates (incoming and outgoing advisory services).

Please contact the Welcome and Service Desk for Doctoral Candidates and Postdocs on the ground floor of the House for Young Researchers en to make your personal appointment.

Consulting in cases of conflict Inhalt einblenden

Conflicts regarding supervision

The Graduate Academy has ombudsman who mediate when there are severe conflicts between doctoral candidates and their supervisors.

The ombudsman are experienced academics who act independently and impartially, and who maintain the strictest confidence. They have their background in different disciplines:

In cases of conflict, please contact Dr. Gunda Huskobla. She supports the activities of the ombudsman in the office of the Graduate Academy and will pass on your request upon preliminary consultation.

Scientific misconduct

In the event of suspicions or accusations concerning scientific misconduct, please contact one of the persons of trust en. The German Research Foundation (DFG) has also deployed an ombudsman for science whom you may approach.

Further offers for consulting in cases of conflict for employees of FSU Jena

The staff representative council of FSU Jena offers consulting in cases of mobbing, stalking and harassment. The department for staff development offers in cases of conflict mediation between conflict parties (employees of FSU).

Mentoring Inhalt einblenden

Career-Mentoring for STEM-doctoral candidates

The programme "Career-Mentoring for STEM-doctoral candidates" seeks to support doctoral candidates in natural and life sciences preparing for a career in industry and society. They will receive individual mentoring by experienced people working in industry and society, who successfully built a career outside academia after their doctorate and are now willing to share their knowledge and experience. The mentoring programme is part of the project "Natural sciences in industry and society", funded by the Joachim Herz Foundation.

Applications are open to German and international doctoral candidates and early postdocs (up to a maximum of one year after the doctorate) from the STEM subjects at Friedrich Schiller University Jena, who are approaching a turning point in their professional careers. Applications are possible yearly in the beginning of June. Further information can be found here.

Rowena Morse Mentoring Programme

Are you a doctoral candidate or a postdoctoral researcher at the Friedrich Schiller University Jena or another Thuringian university? Are you currently in the planning phase of your individual career path? Are you interested in an exchange with an experienced professor and like-minded peers? Are you motivated to network and to develop your personal profile? Then apply for the Rowena Morse Mentoring Programme!

The mentoring programme provides interdisciplinary support for female doctoral candidates in the final phase of their doctorates and for female postdoctoral researchers in the orientation phase of their individual careers. In addition to the placement of a mentor, specific workshops for further qualification are offered. Within the framework of peer mentoring, the mentees network with (young) scientists from other Thuringian universities and are accompanied in groups by experienced professors from the Thuringian universities. The programme runs for a total of 12 months and begins at the end of October/beginning of November of each calendar year.

The programme is financed by the Thüringer Kompetenznetzwerk Gleichstellung. The basic concept was developed at the Friedrich Schiller University Jena and further developed by the Mentoring Working Group of the Thuringian Equality Competence Network as a joint concept of Thuringia's universities.

The application deadline is yearly in the middle of September. If you have any questions, please contact Dr. Bianka Dettmer at the Office of the Vice President for Young Researchers and Diversity Management en.

Psychosocial Advisory Services Inhalt einblenden

In a doctorate, some things may not work out as planned. Sometimes there are crises to be overcome or changing life situations to be faced. To support you during these hard times, the Studierendenwerk Thüringen offers free counselling on psychological problems for enrolled doctoral candidates. Psychotherapeutic treatment is offered, for example, by the Outpatient Clinic for Psychotherapy (website is in German only). You can find more psychological psychotherapists here.

PhD – What's next? Inhalt einblenden

The Graduate Academy offers advice

  • on academic career paths as well as
  • on how to use the abilities and skills gained during your PhD in a non-academic job setting.

Questions on your career after PhD? Please contact the Career Counselling and Postdoc Counselling.

Other consulting topics Inhalt einblenden

Family Office, Service Centre for Research and Transfer, Personnel Department, etc.: Jena University offers a broad range of information and advisory services. This overview shows which office is responsible for what issues. Contact the Welcome and Service Desk for Doctoral Candidates and Postdocs for assistance to find the right contact person for your concern.

Advice on doctorate with child care and family care
The University's Family Office provides information and advice on questions related to "living in Jena with children", on legal aspects linked to "family and career", and on cultural and leisure offers for families in Jena. You will also receive information on topics that are related to take care of close relatives, e.g. "Nursing care and profession" or "Care of relatives". For more information, click here en. You can also find basic information on the topic of "doctorate and family" here en.

Advice on matters of teaching
The Servicestelle LehreLernen en (Service centre for didactics qualifications) offers individual advice and coaching on questions concerning your teaching. Please send your inquiries to

Advice on matters of writing
The "Writing Centre" ("Schreibenlernen") is a contact point and forum for all those who want to develop their writing skills. It offers individual counselling and workshops. For more information, click here.

Promotion of research, research transfer and business start-ups
The Service Centre for Research and Transfer offers you information and advice on how to utilise your research results. The Service Centre's business start-up service provides consultancy on ideas for setting up business.

Advice on questions of equal opportunities
The Equal Opportunity Office is the contact point for any questions regarding the promotion of women in academia, gender-sensitive staff policy issues, or individual situations of conflict or crisis in context with gender equality. The University's Gender Equality staff will be happy to help you. For more information, click here.

Advice concerning Diversity issues
In 2019, Friedrich Schiller University Jena appointed its first Diversity Officer. All employees and students are free to consult the Diversity Office in order to receive advice or to register diversity-related problems. With the aim of removing barriers and realising equal opportunities for all, independent of ethnicity, religion, disability or gender, the Diversity Officer is involved in the planning and organisation of the conditions for teaching, studying and working at the university. For further information, please click here en.

Guidance with regard to disabilities
The Friedrich Schiller University Jena has a representative body for disabled employees. It supports the integration of disabled persons into the university, represents their interests and gives them advice. For further information (in German), please click here.

Advice on labour law issues
Jena University employees can turn to the Personnel Department if they have any questions regarding their work contract, payment or the application of the law on fixed-term employment in research and science (Wissenschaftszeitvertragsgesetz). For more information, click here (information only in German). The staff council can also give you advice on these issues.

Advice in cases of conflicts in the work environment
The Staff Council of the Friedrich Schiller University Jena offers advice in cases of conflicts in the work environment, for example in cases of mobbing, stalking and harassment. You can also contact the equal opportunities office, the diversity office en or the legal office.

Support services outside the university Inhalt einblenden

There is a wide variety of supportive programmes for doctoral candidates even outside the University. Subsequently, you will find a list with an overview of these programmes (without claiming to be exhaustive).

The division for staff development of University Jena can help you to find a coach. Coaching programmes, that are particularly for academics, can be found amongst others at the website of Karriereberatung für Akademiker and i.b.s. human ressources. For a nationwide search you can also retrieve information from the following data base.

Legal advice
The student association ParaLegal provides free advice on legal issues. Enrolled doctoral candidates can also use the legal counseling service of the Studierendenwerk.

Problems related to refugees and migration
International doctoral candidates may also use the advisory services of Refugio e.V. and the Migrationsdienst der AWO, which is offered in various languages (e.g. English, Russian, Arabic). The association ParaLegal gives advice on legal issues.

Proofreading and Translation of Texts
Ms. Margit Pantke as well as Mathias Stolarz offer a proofreading service for scientific German texts. A database regarding the search for lectors can be found here. With regard to scientific English texts, proofreading services are amongst others offered by Modilingua and Englischlektorat. A database regarding the search for translators can be found here.

Tax Accountancy
You can take professional legal advice for your income tax statement by, for instance, Jenaer Lohnsteuerhilfe e.V. or Vereinigte Lohnsteuerhilfe e.V. A list with tax accountants can be found here.

Dunkle Wolken am blauen Himmel
Mental Health​ First Aid – ​Help with issues of mental wellbeing
The Mental Health First Aid Team of Jena University offer confidential and simple first help with emotional distress and in psychological crises.
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