Coronavirus

Coronavirus / Covid-19

Information for internationally mobile students, staff and scientists
corona virus
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Information

Last update 26 May 2020, 14:00. (General situation, No. 2, 3, 4 ,5  FAQ students)

General situation

All over Germany, contact in public spaces is restricted until further notice. See the detailled regulations of the City of Jena. In Jena, it is compulsory to wear a mouth and nose protection mask in surgeries, in means of public transport, shops, and at work.

Please check regularly the information - also about hygienic rules - of

We ask all members of the University to show solidarity with their fellow students and co-workers and speak up against any discriminating remark or behaviour. Keep each other safe by social distancing.

International Students

1 - General information Show content
2 - Entering Germany Show content
  • Please note the information of the Federal Ministry of the Interior and the City of Jena.
  • There are border checks at some of Germany's neighbouring countries. Entering the country you have to prove an important reason.
  • Until 15 June 2020, citizens from non-EU countries are not allowed to enter the EU.
    • Exceptions: Nationals of the United Kingdom, Liechtenstein, Switzerland, Norway and Iceland and third-country nationals who hold a long-term residence permit, including a long-stay visa, when they return to their usual place of residence.
  • Students arriving from EU countries, Iceland, the Principality of Liechtenstein, Norway, Switzerland and the United Kingdom of Great Britain and Northern Ireland are not required to undergo quarantine if the number of newly infected persons in the state in question in relation to the population does not exceed 50 cases per 100,000 inhabitants in the last 7 days (see map).
  • Students entering from other countries/regions with high infection rates
    • must register at the health office of your place of residence (Jena: 03641-49 2222 or reiserueckkehrer@jena.de) within 7 days,
    • must stay in quarantine in the apartment for 14 days immediately after entering Jena. (Persons living in the household who have not been in the risk area are not subject to quarantine. Nevertheless, an attempt should be made to limit contact with these persons.)
    • are asked to inform us: incoming@uni-jena.de.
  • In case of showing Covid-19 symptoms: email corona@uni-jena.de or call the fever telephone of the city of Jena: +49 03641 493333 and inform us: incoming@uni-jena.de.
  • Please report to your landlord, e.g. the Studierendenwerk housing administration, when you return/enter from a risk area (see above), if you have to go into quarantine, or are ill.
  • Until furher notice, contact in public spaces is restricted all over Germany. See the regulations of the City of Jena. Follow the instructions strictly.
3 - Guest students Show content
  • Please apply for the winter semester 2020/21 (after nomination by your home university).
  • Guest students of the winter semester who have reregistered for the summer and who return to Jena after the semester break:
    • see the information on entering Germany/Jena,
    • we advise you to discuss this with your home university,
    • inform us about your whereabouts,
    • inform the Studierendenwerk housing administration if you wish to keep or cancel your reservation or when you'll arrive,
    • note that we try to offer a regular study programme, but cannot guarantee that this will be accredited at home (courses offered, number of required credits). See our updated information about guest studies (courses and credits).
  • Guest students who wish to extend their stay should communicate this to their home university and us: incoming@uni-jena.de.
  • Guest students who want to terminate their stay prematurely should immediately inform their home university, the Studierendenwerk housing administration and us: incoming@uni-jena.de.  Please send us your application for de-registration PDF [pdf 149KB]/WORD [doc 140KB] and for the re-payment of the summer semester contribution (PDF [pdf 158KB]/WORD [doc 44KB]).
4 - Enrolment of degree-seeking international students Show content
5 - Non-arrival/cancellation Show content

If you were unable to arrive and enroll by May 15, 2020, please reapply for the winter semester. We hope to see you in Jena next winter semester.

6 - Wintersemester 2020/21: application & advice Show content

Please refer to the relevant application pages for information about our study programmes, deadlines, and special features.  Make sure to check these pages regularly, because there may be changes to the deadlines due to the Corona situation.

After admission, check our information for new students regularly.

Please apply early to ensure that you receive your visa for Germany in time. Make an appointment with the German embassy immediately after receiving your admission.

At the same time, apply for a place in the dormitory of the Studierendenwerk Thüringen. Indicate from when you want to rent your room.

Plan your arrival so that you can participate in the important introductory days of your studies.

Register for our initial mentoring (help by students) from the middle of August, here.

7 - Immigration Office/extension of residence permit Show content

After enrollment/if required, we will send you a certificate of enrollment, which you can use to apply for a residence permit for study purposes at the Immigration Office in your place of residence.

However, the Jena city administration (and Immigration Office) is currently closed. On request, the Immigration Office will hand out residence permits on special appointments.

You can apply for the extension of your residence title [pdf 254KB] (fill it out, print it out, sign it, scan it) together with

  • certificate of study
  • proof of financing (bank statement/scholarship certificate/parent's declaration), currently not obligatory
  • rental agreement
  • proof of health insurance, and
  • copy of passport

by e-mail to auslaenderbehoerde@jena.de.

If you book your appointment at the Immigration Office in Jena for May/June now, your current residence permit will be extended for a short time (so-called "fiction"; see appointment confirmation e-mail).

This "fiction" does NOT entitle you to re-entry if you leave Germany in the meantime. See the information below.

If you do not live in Jena, please inform yourself about the regulations in your place of residence.

8 - Re-entering Germany (re-registered students) Show content

If you have left Jena/Germany during the semester break, please note the information No 2 on re-entering Germany/Jena above.

If your current visa/residence permit expires before you enter Germany again, you must apply for a new entry visa at the German Embassy in your current country of residence. You might need a re-entry certificate from the university. Please contact the Student Service Centre or the International Office as soon as possible. However, the certificate will only be issued if your re-registration for the summer semester 2020 has been completed by having

  • payed the semester fee for the summer semester 2020 and
  • a valid health insurance for the whole semester and
  • no other re-registration blocks (failed exams, documents to be submitted, etc.).

We advise you to keep your German local Immigration Office informed about your situation.

Unvalidated thoskas can be validated in the main university building. Until 2.6.2020, an unvalidated thoska is also valid for arrival in conjunction with the passport/identity card and a current certificate of study (printable from Friedolin).

9 - Support by mentors/Help in case of quarantine Show content
  • Our mentors are unpaid volunteers.
  • We cannot oblige them to provide support.
  • Active mentors are asked to provide contactless support (email, telephone, chat, messenger programs).
  • In the event of a mentee's quarantine, they could be dependent on someobody to do their shopping. Mentors and mentees should let us know: incoming@uni-jena.de.
  • If you can help or need help yourself, please contact info@buergerstiftung-jena.de /03641-63 929 20.
10 - Financial problems Show content

If you have lost your job because of the corona crisis, see if there are any other job opportunities for you. Temporary help is currently being sought in supermarkets,messenger services and in agriculture. This year, students may work more than 120 days (240 half days) per year. Maybe you find a job opportunity here:

If you cannot pay your rent, please contact your landlord/accommodation service to ask for a deferment. Contact your health insurance if you cannot pay the rates right now, ask for a deferment.

If you are in acute shortage of money and cannot ask anyone for credit, please read the information on

From 1.6.2020, foreign students (who have been in Germany for less than three years and have their primary residence in Germany) can apply for an interest-free loan from the KfW, which will be paid out from 1.7.2020. Before applying, please note the application and especially the repayment conditions. Take out a loan only if you can repay it in the foreseeable future, as debts may later affect the granting of residence permits or visas.

In any case, please note the general information on financing your studies. In the Corona situation, you can exceptionally receive short-time work compensation (Kurzarbeitergeld). However, it still applies that you may not apply for other state benefits such as ALG II or housing allowance.

Students currently studying abroad

The German Academic Exchange Service (DAAD) currently generally advises against travel to risk areas. This applies both to students and employees who are planning a stay abroad.

Students who are already abroad (Erasmus or Worldwide) are advised to return to Germany from the countries concerned. Please inform the International Office and cancel your registration with your host university by e-mail. Ask for a Letter of Confirmation.

If you have further questions regarding your stay abroad, please send an e-mail to outgoing@uni-jena.de.

International employees

Please note the general information (FAQ) of the University.

If you have any questions regarding your arrival or stay, please contact your superiors or the Division of Human Resourcesde.

International guest scientists

Please note the general information (FAQ) of the University and our Welcome Point.

Guests or foreign delegations from risk areas cannot currently visit the university.

If you have any questions regarding your arrival or stay, please contact your host or our Welcome Point.

Visiting doctoral candidates should contact their host or the Graduate Academy.

Information

More information on the coronavirus including precautionary measures and recommendations for students and staff can be found here.

International Office
Universitätshauptgebäude
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-401500
Opening hours:
To avoid the spread of the Corona virus, there are no office hours until 19 April 2020. Please contact us by email.
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