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Questions regarding the organization of studies

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1. Will the lecture period in the winter semester be adjusted due to the pandemic? Show content

The semester and lecture period are currently unchanged: https://www.uni-jena.de/en/Semestertermine.

2. Which rules apply to on-site events? Show content

In prinicple, face-to-face lectures and examinations can take place in the winter semester in compliance with the 3-G regulation (vaccinated, tested or recovered (in German this is referred to as the “3-G Principle”, for “geimpft/genesen/getestet”). The university's infection protection plan [pdf, 4 mb] de (German only) continues to apply: in particular, there is an obligation to wear medical masks in the buildings.

The security service that already operates at the University of Jena will carry out random 3-G checks to verify the vaccinated/tested/recovered status of people on campus. Lecturers are free to carry out 3-G checks themselves. If you do not have documentation to prove your status, you will not be permitted to attend the course or seminar. To take part in a study or field trip, you must provide the leader of the trip with proof of vaccination/test/recovery in advance. Testing possibilities are listed on the website of the city of Jena.

Predominantly digital teaching until the end of the semester

The extensive conversion of face-to-face teaching events to digital formats, which was initiated at the beginning of the year, will be maintained until the end of the winter semester 2021/22 with regard to the spread of the Omicron variant. If lecturers and students jointly agree on the face-to-face format, the fixed and still recommended maximum number of 15 participants for face-to-face teaching events can be increased up to twice the number of participants. The prerequisites that remain are the obligation to wear an FFP2 mask at all times, compliance with the minimum distance of 1.5 metres and adherence to the infection protection plan [pdf, 4 mb] de.

These framework conditions apply to all teaching events regardless of their type, i.e. also to lectures. Internships and practical exercises, supervision with medical indications as well as examinations and doctoral defence, which must necessarily be conducted in presence, continue to be excluded from the conversion to digital formats.

Depending on the development of the pandemic situation, it cannot be ruled out that this offer of cautious presence will also have to be converted to digital formats in the short term.

Examinations

There will be digital examinations as well as examinations in presence. Please be prepared for your lecturers to convert announced face-to-face examinations to digital formats in the coming days and weeks. You will be informed of any changes at least 14 days before the examination date.

Since omicron frequently leads to symptomless vaccination breakthroughs, all participants are additionally required to present a recent negative antigen rapid test prior to an examination conducted face-to-face. This test can be taken, for example, at the self-testing centre on campus (Monday to Friday, 7 am to 3 pm) or at one of the public testing centres and must not be older than 24 hours.

Mask obligation & contact tracking

The obligation to wear masks remains in place. A qualified mouth-nose covering (medical masks, optionally FFP2 masks) must be worn at all times in the university buildings (also in lectures or when using the WiFi study spaces). Lecturers are exempt from wearing the mouth-nose covering in face-to-face events (e.g. language classes) if they can maintain a distance of 3 metres. A video on how to best wear and handle FFP2 masks can be found here (German only).

From Friday, 14 January, all students at Friedrich Schiller University Jena can pick up two free FFP2 masks for the examination period in the foyer of the Ernst Abbe Campus (in front of lecture halls 4 and 5) by presenting their thoska card. Please understand if there are any waiting times and always ensure that the minimum distance is observed here as well. Please always make sure to wear the masks correctly and allow them to dry for seven days before reuse.

Contact tracking with QRoniton de will continue. Participants of face-to-face events are required to register via the digital contact tracking system QRoniton using the QR code of the respective room at the beginning of the event. At external face-to-face events, attendance lists de with contact details are kept so that tracking is possible in the event of an infection. By registering via QR code, participants declare in writing that they are free of Corona symptoms and risk contacts and that they will adhere to the distance and hygiene rules.

Furthermore, the infection protection concept [pdf, 4 mb] de (German only) of the university must be observed.

3. Which rules apply to events for students of human medicine and dentistry? Show content

For students of human medicine and dentistry, the so-called "3-G-plus" regulation applies, with qualified requirements for testing. For more detailed information, please see the following link: https://www.uniklinikum-jena.de/studiendekanat/Covid_19/Lehrbetrieb.html (German only). The information is regularly updated.

4. How can the 3-G status be proven? Show content

Vaccinated

The vaccination must have been carried out completely with a vaccine published on the website of the Paul Ehrlich Institute and at least 14 days must have passed since the second vaccination. Proof can be provided as an electronic document (e.g. Corona warning app, CovPass app) or in paper form (EU COVID certificate or vaccination card/vaccination book).

Recovered

Recovered persons without vaccination require proof of a positive PCR test (positive test result by laboratory diagnostics) at least 28 days and a maximum of 90 days ago. More information can be found on the website of the Robert Koch Institute (RKI, German only).The same applies to those who have recovered (COVID-19 disease more than 90 days ago) with first vaccination (14 days after vaccination). Doctors or public health offices can issue the certificate.

Tested

A rapid antigen test or a PCR test is considered as test evidence. Starting 22 November, the test must have been taken no more than 24 hours (rapid test) or 48 hours (PCR test) ago. The respective proofs are to be carried along on one's own responsibility. There is the opportunity to test yourself on campus under supervision. More information is available under question 7.

Is 3-G information stored?

Lecturers may wish to collect the 3-G status only once, so that vaccinated and recovered students do not have to be queried for every course. For this purpose, it is necessary that these students consent to the data processing, i.e. the storage of their 3-G status, towards the lecturer. The data protection notice must be observed for the consent.

5. Who can check the 3-G status? Show content

In order to comply with the 3-G regulation, the security service can carry out random checks of students and lecturers on access to the course rooms. Lecturers may check the 3-G proof at their own discretion before the start of the course. The security service and the lecturers are entitled to ask for proof of identity in addition to the 3-G proof. For participation in excursions, students must provide the excursion leader with 3-G proof in advance.

6. What happens if the 3-G proof is not available? Show content

Teaching events

Students without a 3-G certificate are not allowed to enter the course room or must leave the course room immediately. The absence of students from a course without a 3-G certificate is considered as "not attended". Lecturers are not obliged to provide digital alternatives parallel to the face-to-face courses.

Persons who refuse to present a 3-G certificate or behave uncooperatively will be expelled from the room. The lecturer has the right of domicile. Lecturers and security staff are entitled to document personal details and inform the police if necessary.

The legal basis is the Thuringian SARS-CoV-2 Infection Protection Measures Ordinance in its current version. A violation of the 3-G regulation is considered an administrative offence according to the regulation and can be punished with a fine of up to 25,000 euros (§ 33 Para. 2 in conjunction with § 33 Para. 3 No. 26 ThürSARS-CoV-2-IfS-MaßnVO).

If lecturers or students attend a course without a valid 3-G certificate and this leads to an outbreak that is prosecuted under regulatory law, the university reserves the right to examine and assert claims for damages.

Examinations

For participation in examinations, the same applies as for participation in teaching events (see above). In addition, proof of a negative test result is required on the day of the examination. If students are unable to present proof of a negative antigen rapid test before examinations, they are deemed to have "failed to appear" and the examination is thus deemed to have been "failed". The examination attempt is forfeited.

Persons who refuse to present a negative test certificate or behave uncooperatively will be expelled from the room. The lecturer has the right of domicile. Lecturers and security staff are entitled to document personal details and inform the police if necessary.

7. What testing options are available? Show content

Self-testing centre

Especially for those who have to show a negative test, a self-test centre is available in the Carl-Zeiß-Straße foyer. For all students, a self-test under supervision is possible from Monday to Friday between 7 am and 3 pm. The university provides tests for this purpose. Those who want to be tested should have their thoska card ready to identify themselves.

If the test result is negative, a certificate will be issued on site allowing the attendance of face-to-face lectures and examinations for the next 24 hours. The certificate can also be used to visit the ThULB, the dining halls and cafeterias of the Studierendenwerk. However, university certificates are not valid for restaurants, cinemas or events. For the university sports at the University of Jena the certificate entitles vaccinated and recovered persons to participate in indoor events (2-G+ applies here). For outdoor events, 2-G (recovered or vaccinated) still applies.

Self-testing center at the University Sport

Since 2-G+ applies to participation in university sport (indoor courses), there is also the opportunity to test yourself under supervision at the Unisport Centre (Oberaue 1) before participating at the sport programmes. The self-test centre is open Mondays to Fridays from 4.30 to 8pm. People whose third vaccination (booster) was more than 14 days ago are exempt from the 2G+ regulation.

Further testing possibilities

Those who would like to use their test certificate outside of the university can obtain it at the public test centres aapproved by the public health department. Since Saturday, 13 November 2021, all citizens again have the opportunity to be tested there free of charge.

The DRK test centre in the Goethe-Galerie close to the Ernst-Abbe-Campus can be used from 8 am to 7.30 pm Monday to Saturday.

All testing opportunities in Jena can be found on the city's website.

8. What is the certificate issued at the self-test centre valid for? Show content

If the result of the rapid test carried out under supervision at the self-test centre is negative, a certificate valid for 24 hours is issued on site allowing

  • attendance of face-to-face lectures and examinations,
  • the use of ThULB facilities,
  • the use of the dining halls and cafeterias of the Studierendenwerk as well as
  • attendance at indoor events organised by the University Sports Department (for those who have been vaccinated and have recovered, 2-G+, except for people whose third vaccination (booster) was more than 14 days ago).

The certificate is not valid for

  • public transport,
  • restaurants, cinemas or events,
  • outdoor activities offered by the University Sports Department – 2-G (vaccinated or recovered) currently applies here.
9. Where can I get vaccinated against COVID-19? Show content

There are several options to get vaccinated in Jena:

Vaccination without an appointment on campus

A community-organised vaccination centre is available on the campus of the University of Jena (Foyer Carl-Zeiß-Straße 3). Anyone interested can get their first, second or booster vaccination here without making an appointment beforehand. The vaccination centre is open daily from 9 am to 6 pm. Registration by 5.30 pm at the latest is recommended.If available, please bring your insurance card and your vaccination certificate. Vaccinations will be given with the vaccines BioNTech (for under 30-year-olds) and Moderna.

Booster vaccinations for the vaccines Moderna and BioNTech are possible three months after the second vaccination at the earliest. In the case of a first immunisation with Johnson&Johnson, booster vaccination with an mRNA vaccine is already possible after four weeks.

Vaccination in a vaccination center

Online booking at: www.impfen-thueringen.de 
Telephone booking: 03643 - 49 50 49 0 (Mon, Tue, Thu 8 am - 5 pm, Wed, Fri 8 am - 12 pm)

Vaccination in a general practitioner's office

Appointments are made directly through the practices. There are regular vaccination campaigns in some Jena practices – further information can be found on the city's website.

Booking vaccination appointments via online portal

Since mid-July, doctors and vaccination centers in Thuringia have been able to report leftover vaccine on the new Internet portal www.impfrettung.de. Those willing to be vaccinated can register there and book a vaccination appointment on the same day.

Vaccination campaigns

The city of Jena as well as the state of Thuringia regularly organise special campaigns on Corona vaccination as well. Please check the pages of the City of Jena, JenaKultur and the State of Thuringia (German only) for current dates.

Vaccination offers as part of the vaccination campaign of the state of Thuringia can be found here (German only).

10. How long do digital teaching formats have to be available online? Show content

Online lectures and digitized teaching material must be available throughout the lecture period or at least until the examination date.

11. Corona disadvantage compensation for students (standard period of study, leave of absence, long-term tuition fees) Show content

Standard period of study

With the “Thuringia Act to Mitigate the Consequences of the Coronavirus Pandemic in Higher Education”, passed in the state parliament at the end of March, students enrolled in a degree programme in the 2020/21 winter semester or in the 2021 summer semester and not on leave of absence have been granted an individual standard period of study that deviates from the standard period of study (according to examination regulations) and is extended by one semester for each of the two semesters.

This individual standard period of study is now also issued as a supplement on the certificates of study available in Friedolin for the 2020/21 winter semester and the 2021 summer semester, as well as on the data sheet for the 2021 summer semester. The amended and updated certificates of study are now available to download. If you have any questions about the information on the certificates, please ask the Student Service Centre.

How does this regulation affect BAföG?

The Thuringian Student Services Organization has updated all information about BAföG on its website due to the extension of the standard period of study. You can find out more here (German only). In addition, all students at the University Jena were informed of the new regulations by email on 1 April 2021.

Applications can be submitted using the official forms or online at www.bafoeg-thueringen.de or, to meet the deadline, without a form (but in writing) to the Studierendenwerk Thüringen, Amt für Ausbildungsförderung (Thuringian student services organisation, student finance office). For further information, go to www.stw-thueringen.de/finanzen/bafoeg/ (German only).  If you have any questions, please contact the relevant administrative department.

Leave of absence

Section 17 of the matriculation reagulations [pdf, 359 kb] de (German only) also allows for a leave of absence due to verifiable pandemic-related reasons (e.g. childcare, care of close relatives, voluntary work, etc.). Important for student volunteers: The university supports your commitment. In principle, you can take a leave of absence from your studies under the category "pandemic-related special reason". In order to take a leave of absence, the Division 1 only needs the written agreement that has been made with the organisation, including details of the period, scope and type of activity. Simply submit the proof with the corresponding application [pdf, 308 kb] de to the Student Service Centre. If you are not sure which documents might be necessary, simply contact the Student Service Centre.

Please note that, as a rule, you are not permitted to take any course work or examinations during a leave of absence. Exceptions should be discussed in advance with Division 1, Student Service Centre.

Long-term tuition fees

Long-term tuition fees for the winter semester 2020/2021 and the summer semester 2021 have been waived.

12. Re-entering Germany / re-registration / travelling during the lecture-free period Show content

If you plan to leave Germany/your place of residence during a lecture break, please note the then valid information on existing quarantine rules and testing obligations when (re-)entering Germany/your place of residence from risk areas. We strongly recommend that you ensure that you return early enough to be able to meet attendance requirements in your presence events/examinations, if applicable. Otherwise, please check and plan your participation in online events from a quarantine early and together with your lecturers. Please avoid meetings with larger groups during the holidays, reduce your contacts to a necessary minimum and consistently follow the general distance and hygiene rules.

Tenants of the Studierendenwerk should inform their responsible administrator if they have to go into quarantine. Students in private accommodation should discuss this with their landlords, neighbors or flatmates.

For those returning from a high risk area or a virus variant area abroad there is an obligation to register. Before arriving in Germany, travellers must register at https://www.einreiseanmeldung.de and carry proof of registration with them on entry.

Those entering or returning from abroad who are not vaccinated and have stayed abroad within the last ten days prior to entry must carry proof ofa negative Covid-19 test result.

The following rules apply for those entering or returning from a high risk area :

  • for vaccinated persons: travellers must carry proof of their online registration
  • for those who are not vaccinated: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a ten-day quarantine immediately after entry. After five days of quarantine at the earliest, travellers can be tested for SARS-CoV-2 to end the quarantine obligation with a negative test result. 

The following rules apply for those entering or returning from virus variant area:

  • for vaccinated persons: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a fourteen-day quarantine immediately after entry. (Exception: vaccine protects against predominant virus variant).
  • for those who are not vaccinated: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a fourteen-day quarantine immediately after entry.

You can find an overview of the entry regulations here as a PDF document (German). Please visit the website of the Robert Koch Institute or the Federal Foreign Office and the city of Jena for up-to-date information on further regulations and exceptions.

It is not possible to shorten the quarantine period when entering the country from a virus variant area

If you show symptoms of illness, you must call the hotline +49 3641 49 3333 in addition to calling your general practitioner or the Association of Statutory Health Insurance Physicians (Kassenärztliche Vereinigung). The designation of risk areas can be found at: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html (German).

13. Where can I find tips and advice on how to deal well with digital teaching? Show content

Digital teaching also presents students with major challenges. They have to organize their work more closely for their studies and, guided by the lecturers, develop the content to a greater extent themselves, mostly in written form. The writing center de is available to students as a point of contact for any questions that arise from this situation.

In order to be prepared for digital teaching, all digital tools that students can find helpful for their studies are listed here de (German only). The list is intended to help students both in learning and in organizing their studies.

Further information on teaching DIGITAL de

14. I am facing problems in my studies. Who can I turn to? Show content

This crisis affects all parts of the university. The challenges are complex, but we can meet them with creative and flexible solutions. This also means that faculties, institutes and individual lecturers can find individual solutions. The Executive Board of the University provides a framework to ensure that you are not disadvantaged if you cannot complete all assessed and non-assessed coursework due to Corona. If you should encounter difficulties that cannot be solved by the people who teach, examine or supervise you or by your student advisory service or examination committee, please contact studium@uni-jena.de.

Advisory services at the Friedrich Schiller University de
Tips and support offers de

15. Use of the video conferencing tool Zoom as a student Show content

As of now, the University offers you the possibility to sign in to the video conferencing tool Zoom using your University login credentials. Zoom is currently the preferred solution for interactive web conferences (e.g. for working groups, seminars and practical courses). The University Computer Centre has preconfigured the privacy settings in Zoom.

More information on the use of Zoom

16. Lending of webcams for students Show content

Students can borrow a webcam for digital exams or web meetings for consultations, for use in the pools or with their own devices.

17. Notes on de-registration Show content

To deregister from the University of Jena as a library user, it is mandatory to de-register. You can do this:

  • Carry out this in person at the central lending desk in the main library building.
  • Apply by e-mail: Send an e-mail with the following information using the e-mail form: surname, first name, e-mail address, library user number, matriculation number or date of birth. It is not necessary to enclose the de-registration application. You will receive a de-registration confirmation by email, which you can forward to the Student Service Centre with your other de-registration documents.
  • Apply in writing: Send the completed de-registration application [pdf, 453 kb] de to the following address Thüringer Universitäts- und Landesbibliothek Jena
    Postfach
    07737 Jena

    Please enclose an informal letter with your letter stating whether the application with confirmation of deregistration should be forwarded directly to the Student Service Centre of the University Jena or sent back to you (in this case, please enclose a stamped envelope).

De-registration application [pdf, 453 kb] de
Further information on de-registration can be found here.

Student Service Centre
University Main Building, Room E065
Fürstengraben 1
07743 Jena
Opening hours:
Monday 10:00-12:00
Tuesday 13:00-15:00
Wednesday 10:00-12:00
Thursday 13:00-15:00
Friday 10:00-12:00

We currently provide advice and handle your concern solely also via phone and service desk.

You can reach us by phone
Monday to Friday from 9:00 to 11:00
Postal address:
Friedrich-Schiller-Universität Jena
Studierenden-Service-Zentrum
07737 Jena
Central Student Advisory Service
University Main Building / SSZ
Fürstengraben 1
07743 Jena
Office hours:
Monday, Tuesday, Thursday and Friday from 9:00 to 12:20, Wednesday 14:00 to 16:00

We offer consultations and the handling of your concerns in person, via video chat, service desk or telephone.

Appointments can be made by phone or via service desk.
Video chat:
Videochat Zeiten
Monday, Tuesday, Thursday and Friday from 13:00 to 14:00,
Wednesday from 11:00 to 12:00
Videochat Passwort
ZSB2020
General Social Counselling
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