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Questions regarding the organization of studies

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1. Will the lecture period in the winter semester be adjusted due to the pandemic? Show content

The semester and lecture period are currently unchanged: https://www.uni-jena.de/en/Semestertermine.

2. Which rules apply to on-site events? Show content

For the winter semester, the 1.5-metre social distancing rule has been lifted for courses or examinations carried out at the university. However, we must all continue to wear a nose and mouth covering throughout the university. Contact tracing with QRoniton will also continue.

In addition, all students must still have been vaccinated or tested or have recovered from COVID-19 in order to have access to on-site courses and examinations of the University of Jena. In German this is referred to as the “3-G Principle”, for “geimpft/genesen/getestet”.

3-G verification

The security service that already operates at the University of Jena will carry out random 3-G checks to verify the vaccinated/tested/recovered status of people on campus (see letter from the Head of Administration and Finance of 26 August 2021: https://blog.uni-jena.de/en/2021/08/regelungen-zur-praesenzteilnahme-an-der-universitaet-jena/). In practical courses and seminars with manageable numbers of around 20 students, lecturers are free to carry out 3-G checks themselves. If you do not have documentation to prove your status, you will not be permitted to attend the course or seminar. To take part in a study or field trip, you must provide the leader of the trip with proof of vaccination/test/recovery in advance.

Switch to more on-site teaching

The lifting of the social distancing rule enables us to offer more face-to-face teaching in the 2021/2022 winter semester than previously planned. However, there will be a maximum number of 125 participants. There will need to be a new room allocation process in order to make the necessary rooms ready. This means that you will only be able to draw up your timetable for the winter semester based on reliable days and times from 25 September 2021. Because room allocation can only be completed on 15 October 2021 and has to be carried out in the Friedolin live system, no reliable information on rooms is possible before 16 October 2021. Please take this into account in your planning.

There will continue to be online and hybrid courses, if these complement or enrich the teaching, or if the number of participants exceeds 125.

Manual ventilation is mandatory in rooms without mechanical ventilation. As a basic rule for office rooms: ventilate hourly over the entire window area for 3 minutes (in winter) or 10 minutes (in summer); meeting and seminar rooms, as well as lecture halls without mechanical ventilation should be ventilated every 20 minutes. In addition, ventilation should be provided for 15 minutes after each course (but at least every 90 minutes).

The offering of drinks and open meals in the form of buffets or similar is prohibited.

How to prove your status

Vaccinated: You must have been fully vaccinated with one of the vaccines published on the website of the Paul Ehrlich Institute (https://www.pei.de/EN/newsroom/dossier/coronavirus/coronavirus-content.html?cms_pos=3) and at least 14 days must have passed since the second vaccination. Proof of vaccination can be provided as an electronic document (e.g., Corona-Warn-App, CovPass-App) or in paper form (COVID certificate of the EU or vaccination certificate).

Recovered: People who have recovered from COVID-19 and have not been vaccinated must be able to show a positive PCR test that was carried out at least 28 days and at most six months previously.

Tested: A daily rapid antigen test (lateral flow test) or a PCR test is considered proof of having been tested. The test must have been carried out at most 24 hours previously (rapid antigen test) or 48 hours previously (PCR test). Self-tests carried out on site under observation are only accepted during a transitional period until 3 September 2021. Exceptions are self-tests carried out under observation as part of face-to-face practical training, labs and excursions.

You can find the locations and opening times of test centres in Jena on https://gesundheit.jena.de/de/en/schnelltestmoeglichkeiten-in-jena.

How to arrange vaccination before the start of the semester

Vaccination appointments are available at short notice, for example, on the Thuringian Vaccination Portal (Impfportal Thüringen) on www.impfen-thueringen.de (in German) or at general practitioners. In addition, there are numerous vaccination campaigns specifically for students. You can find information about these on https://www.uni-jena.de/en/Impfung_Studierende.

3. How long do digital teaching formats have to be available online? Show content

Online lectures and digitized teaching material must be available throughout the lecture period or at least until the examination date.

4. Corona disadvantage compensation for students (standard period of study, leave of absence, long-term tuition fees) Show content

Standard period of study

With the “Thuringia Act to Mitigate the Consequences of the Coronavirus Pandemic in Higher Education”, passed in the state parliament at the end of March, students enrolled in a degree programme in the 2020/21 winter semester or in the 2021 summer semester and not on leave of absence have been granted an individual standard period of study that deviates from the standard period of study (according to examination regulations) and is extended by one semester for each of the two semesters.

This individual standard period of study is now also issued as a supplement on the certificates of study available in Friedolin for the 2020/21 winter semester and the 2021 summer semester, as well as on the data sheet for the 2021 summer semester. The amended and updated certificates of study are now available to download. If you have any questions about the information on the certificates, please ask the Student Service Centre.

How does this regulation affect BAföG?

The Thuringian Student Services Organization has updated all information about BAföG on its website due to the extension of the standard period of study. You can find out more here. In addition, all students at the University Jena were informed of the new regulations by email on 1 April 2021.

Retroactive student finance (BAföG) application possible

The Thuringian Studierendenwerk (student services organisation) has the following information: in principle, Bafög (student grant/loan) is paid at the earliest from the month in which a student submits an application. Students who waived their BAföG application for the 2020/2021 winter semester or the 2021 summer semester, for example because the standard period of study had ended, can submit a BAföG application for the 2020/21 winter semester and/or the 2021 summer semester 2021 retroactively until 31 May 2021. The reason for this is the extension to the standard period of study due to the pandemic, which came into force in Thuringia on 1 April 2021, with retroactive effect for the 2020/21 winter semester (and for the 2021 summer semester).

Applications can be submitted using the official forms or online at www-bafoeg-thueringen.de or, to meet the deadline, without a form (but in writing) to the Studierendenwerk Thüringen, Amt für Ausbildungsförderung (Thuringian student services organisation, student finance office). For further information, go to www.stw-thueringen.de/finanzen/bafög/.  If you have any questions, please contact the relevant administrative department, which you can find under www.stw-thueringen.de/finanzen/bafög/ansprechpersonen.html.

Leave of absence

Section 17 of the matriculation reagulations [pdf, 359 kb] de (German only) also allows for a leave of absence due to verifiable pandemic-related reasons (e.g. childcare, care of close relatives, voluntary work, etc.). Important for student volunteers: The university supports your commitment. In principle, you can take a leave of absence from your studies under the category "pandemic-related special reason". In order to take a leave of absence, the Division 1 only needs the written agreement that has been made with the organisation, including details of the period, scope and type of activity. Simply submit the proof with the corresponding application [pdf, 139 kb] de to the Student Service Centre. If you are not sure which documents might be necessary, simply contact the Student Service Centre.

Please note that, as a rule, you are not permitted to take any course work or examinations during a leave of absence. Exceptions should be discussed in advance with Division 1, Student Service Centre.

Long-term tuition fees

Long-term tuition fees for the winter semester 2020/2021 and the summer semester 2021 will be waived. This means that those who have already paid long-term tuition fees for the coming summer semester will get their money back.

5. Re-entering Germany / re-registration / travelling during the lecture-free period Show content

If you plan to leave Germany/your place of residence during a lecture break, please note the then valid information on existing quarantine rules and testing obligations when (re-)entering Germany/your place of residence from risk areas. We strongly recommend that you ensure that you return early enough to be able to meet attendance requirements in your presence events/examinations, if applicable. Otherwise, please check and plan your participation in online events from a quarantine early and together with your lecturers. Please avoid meetings with larger groups during the holidays, reduce your contacts to a necessary minimum and consistently follow the general distance and hygiene rules.

Tenants of the Studierendenwerk should inform their responsible administrator if they have to go into quarantine. Students in private accommodation should discuss this with their landlords, neighbors or flatmates.

For those returning from a high risk area or a virus variant area abroad there is an obligation to register. Before arriving in Germany, travellers must register at https://www.einreiseanmeldung.de and carry proof of registration with them on entry.

Those entering or returning from abroad who are not vaccinated and have stayed abroad within the last ten days prior to entry must carry proof ofa negative Covid-19 test result.

The following rules apply for those entering or returning from a high risk area :

  • for vaccinated persons: travellers must carry proof of their online registration
  • for those who are not vaccinated: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a ten-day quarantine immediately after entry. After five days of quarantine at the earliest, travellers can be tested for SARS-CoV-2 to end the quarantine obligation with a negative test result. 

The following rules apply for those entering or returning from virus variant area:

  • for vaccinated persons: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a fourteen-day quarantine immediately after entry. (Exception: vaccine protects against predominant virus variant).
  • for those who are not vaccinated: travellers must carry proof of their online registration and of a negative Covid-19 test result. Travellers are also obliged to enter a fourteen-day quarantine immediately after entry.

Please visit the website of the Robert Koch Institute or the Federal Foreign Office and the city of Jena for up-to-date information on further regulations and exceptions.

It is not possible to shorten the quarantine period when entering the country from a virus variant area

If you show symptoms of illness, you must call the hotline +49 3641 49 3333 in addition to calling your general practitioner or the Association of Statutory Health Insurance Physicians (Kassenärztliche Vereinigung). The designation of risk areas can be found at: https://www.rki.de/DE/Content/InfAZ/N/Neuartiges_Coronavirus/Risikogebiete_neu.html (German).

6. The Writing Centre’s best practices for dealing with digital teaching Show content

Digital teaching also presents students with major challenges. They have to organize their work more closely for their studies and, guided by the lecturers, develop the content to a greater extent themselves, mostly in written form. The writing center de is available to students as a point of contact for any questions that arise from this situation.

Further information on teaching DIGITAL de

7. I am facing problems in my studies. Who can I turn to? Show content

This crisis affects all parts of the university. The challenges are complex, but we can meet them with creative and flexible solutions. This also means that faculties, institutes and individual lecturers can find individual solutions. The Executive Board of the University provides a framework to ensure that you are not disadvantaged if you cannot complete all assessed and non-assessed coursework due to Corona. If you should encounter difficulties that cannot be solved by the people who teach, examine or supervise you or by your student advisory service or examination committee, please contact studium@uni-jena.de.

Advisory services at the Friedrich Schiller University de
Tips and support offers de

8. Use of the video conferencing tool Zoom as a student Show content

As of now, the University offers you the possibility to sign in to the video conferencing tool Zoom using your University login credentials. Zoom is currently the preferred solution for interactive web conferences (e.g. for working groups, seminars and practical courses). The University Computer Centre has preconfigured the privacy settings in Zoom.

More information on the use of Zoom

9. Lending of webcams for students Show content

Students can borrow a webcam for digital exams or web meetings for consultations, for use in the pools or with their own devices.

10. Notes on de-registration Show content

To deregister from the University of Jena as a library user, it is mandatory to de-register. You can do this:

  • Carry out this in person at the central lending desk in the main library building.
  • Apply by e-mail: Send an e-mail with the following information using the e-mail form: surname, first name, e-mail address, library user number, matriculation number or date of birth. It is not necessary to enclose the de-registration application. You will receive a de-registration confirmation by email, which you can forward to the Student Service Centre with your other de-registration documents.
  • Apply in writing: Send the completed de-registration application [pdf, 163 kb] de to the following address Thüringer Universitäts- und Landesbibliothek Jena
    Postfach
    07737 Jena

    Please enclose an informal letter with your letter stating whether the application with confirmation of deregistration should be forwarded directly to the Student Service Centre of the University Jena or sent back to you (in this case, please enclose a stamped envelope).

De-registration application [pdf, 163 kb] de
Further information on de-registration can be found here.

Student Service Centre
University Main Building, Room E065
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Fax
+49 3641 9-411112
Opening hours:
The service counter and the thoska Office in the Student Service Centre (SSZ) are closed until further notice.

We currently provide advice and handle your concern solely via phone, email and mail.

You can reach us by phone
Monday to Friday from 9:00 to 11:00
Postal address:
Friedrich-Schiller-Universität Jena
Studierenden-Service-Zentrum
07737 Jena
Central Student Advisory Service
University Main Building / SSZ
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Opening hours:
The Central Student Advisory Service does not offer personal services at the moment.

Consultations can also take place via phone.

Please send us an email and we will call you back (German phone numbers only).
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