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Questions regarding the organization of studies

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Corona Disadvantage Compensation for Students Show content

The Executive Board and Senate of the University of Jena have set themselves the goal of compensating for all disadvantages that students suffer as a result of Corona. To this end, various regulations have been made and recommendations for action communicated to lecturers and examination offices, which students can refer to. Comprehensive regulations on compensation for disadvantages were already decided in the summer semester, which are still valid and have been supplemented.

The most important thing first: According to the Corona Framework Statutes of the Friedrich Schiller University of 25 June 2020, existing rules in study and examination regulations will be interpreted accommodatingly by the examination offices, module supervisors, lecturers and examiners in the event of pandemic-related restrictions with regard to the provision of study and examination credits. If it can be proven that the study programme cannot be completed properly due to the pandemic despite goodwill arrangements and special regulations under examination law (Corona Framework Statutes [pdf, 269 kb] de, German only), the semester will not be counted towards the standard period of study (Regelstudienzeit) as a special period of study (legal term: besondere Studienzeit) upon application to the examination office.

The regulations in detail

  • Examination forms can be replaced by alternative examination formats in compliance with the principle of competence-oriented examination. The students will be informed about the change of the examination form at the latest 14 days before the examination date.
  • Examination-relevant content of digital courses is made available in a timely manner throughout the semester and is available at least until the first examination opportunity.
  • The registration for a module examination or partial examination can be cancelled up to one week before the examination date, provided that no (partial) examinations have yet been taken.
  • If an examination was taken in the summer semester 2020 and was not passed, an additional examination opportunity per subject is granted on application. The additional examination attempt must be applied for. The respective applicable hardship regulations remain unaffected. The hardship regulation applies to examinations of the winter semester 20/21 that have been definitively failed due to impairments caused by the pandemic.
  • Deadlines for taking module examinations and final theses stated in examination regulations are automatically extended by one semester. A further extension is possible upon application to the examination office.
  • Submission deadlines for final theses, term and seminar papers as well as other written work subject to deadlines may be extended by the competent office according to the examination regulations. The duration of the additional extension should not exceed the duration of the impairment.
  • Module dependencies and consecutions can be removed in order not to jeopardise successful completion of the study programme.
  • The registration for the final thesis can also take place if a given credit point limit is undercut by up to 15 credit points.
  • The minimum number of credit points required for application for admission to Master's programmes can also be undercut by up to 15 credit points.
  • The registration for the internship semester (teaching profession) can take place in the winter semester 20/21 with missing credit points under the proviso that the proof of the missing credit points is provided by the end of the semester. Further goodwill regulations regarding entry internship and admission requirements can be found here de (German only).

One of the tasks of the examination offices is to provide counselling in special cases and cases of hardship, which is why counselling on Corona disadvantage compensation under examination law also takes place in the respective examination office. Information on faculty- and subject-specific goodwill regulations can be found on the websites of the examination offices. If you have any questions, the staff at the examination offices will be happy to help.

Adjustments to the long-term study fees (suspension and fee waiver) are regulated by the ThürCorPanG (law of the state Thuringia). More information can be found here.

Leave of absence

Section 17 of the matriculation reagulations [pdf, 359 kb] de (German only) also allows for a leave of absence due to verifiable pandemic-related reasons (e.g. childcare, care of close relatives, voluntary work, etc.). Important for student volunteers: The university supports your commitment. In principle, you can take a leave of absence from your studies under the category "pandemic-related special reason". In order to take a leave of absence, the Division 1 only needs the written agreement that has been made with the organisation, including details of the period, scope and type of activity. Simply submit the proof with the corresponding application [pdf, 286 kb] de to the Student Service Centre. If you are not sure which documents might be necessary, simply contact the Student Service Centre.

Please note that, as a rule, you are not permitted to take any course work or examinations during a leave of absence. Exceptions should be discussed in advance with Division 1, Student Service Centre.

Regulations for state examination and diploma degree programmes

Goodwill regulations for study programmes that are subject to the legal provisions of the federal government and the state training and examination regulations are communicated via the responsible examination offices. The Executive Board and Senate have no influence here.

In what form do the courses take place in the winter semester? Show content

By the end of the lecture period on 12 February 2021, teaching has basically been converted to digital formats. Until 31 January 2021, all attendance events (including internships and practical exercises) are suspended. The only exceptions to this rule are examinations that must be taken in person.

At the same time, the Presidential Board appeals to examiners to convert examinations that are planned to take place in person to digital formats if possible. All face-to-face examinations take place within the framework of the legal provisions in accordance with the applicable infection control concept.

The movement restriction for hotspots with a radius of 15 km does not apply to the way to work. Travelling from neighbouring federal states is therefore possible. Certificates for employees or students to come to the university are not necessary.

Which rules apply to on-site events? Show content

The following rules apply to on-site events:  

Room occupancy is based on the specifications of Lecture Hall Management in the Division for Construction and Facility Management on the possible occupancy density under pandemic conditions (application for rooms via raumverwaltung@uni-jena.de).

The lecturers or organizers of the event are to inform the participants in advance about the applicable distance and hygiene rules [pdf, 6 mb] de and ensure that they are observed.

Participants are to declare in writing that they are free of corona symptoms and risk contacts and that they will adhere to the distance and hygiene rules.

Attendance lists with contact details (Gemran only)  deare to be kept to facilitate contact tracing in case of an infection. At the end of the event, the lists are to be given to Lecture Hall Management in the Division for Construction and Facility Management for safekeeping.

The offering of drinks and open meals in the form of buffets or similar is prohibited.

Until the end of the lecture period on 12 February 2021 teaching will generally be switched to digital formats. The Executive Board of the Friedrich Schiller University has therefore decided to extend the current regulations until 31 January and to suspend attendance events until then. Exceptions to this rule are examinations that must be taken in person.

Re-entering Germany / re-registration / travelling during the lecture-free period Show content

If you plan to leave Germany/your place of residence during a lecture break, please note the then valid information on existing quarantine rules and testing obligations when (re-)entering Germany/your place of residence from risk areas. We strongly recommend that you ensure that you return early enough to be able to meet attendance requirements in your presence events/examinations, if applicable. Otherwise, please check and plan your participation in online events from a quarantine early and together with your lecturers. Please avoid meetings with larger groups during the holidays, reduce your contacts to a necessary minimum and consistently follow the general distance and hygiene rules.

Tenants of the Studierendenwerk should inform their responsible administrator if they have to go into quarantine. Students in private accommodation should discuss this with their landlords, neighbors or flatmates.

All information: www.uni-jena.de/en/international_Corona

The Writing Centre’s best practices for dealing with digital teaching Show content

Digital teaching also presents students with major challenges. They have to organize their work more closely for their studies and, guided by the lecturers, develop the content to a greater extent themselves, mostly in written form. The writing center de is available to students as a point of contact for any questions that arise from this situation.

Further information on teaching DIGITAL de

How long do digital teaching formats have to be available online? Show content

Online lectures and digitized teaching material must be available throughout the lecture period or at least until the examination date.

I am facing problems in my studies. Who can I turn to? Show content

This crisis affects all parts of the university. The challenges are complex, but we can meet them with creative and flexible solutions. This also means that faculties, institutes and individual lecturers can find individual solutions. The Executive Board of the University provides a framework to ensure that you are not disadvantaged if you cannot complete all assessed and non-assessed coursework due to Corona. If you should encounter difficulties that cannot be solved by the people who teach, examine or supervise you or by your student advisory service or examination committee, please contact studium@uni-jena.de.

Advisory services at the Friedrich Schiller University de
Tips and support offers de

Use of the video conferencing tool Zoom as a student Show content

As of now, the University offers you the possibility to sign in to the video conferencing tool Zoom using your University login credentials. Zoom is currently the preferred solution for interactive web conferences (e.g. for working groups, seminars and practical courses). The University Computer Centre has preconfigured the privacy settings in Zoom.

More information on the use of Zoom

Notes on de-registration Show content

To deregister from the University of Jena as a library user, it is mandatory to de-register. You can do this:

  • Carry out this in person at the central lending desk in the main library building.
  • Apply by e-mail: Send an e-mail with the following information using the e-mail form: surname, first name, e-mail address, library user number, matriculation number or date of birth. It is not necessary to enclose the de-registration application. You will receive a de-registration confirmation by email, which you can forward to the Student Service Centre with your other de-registration documents.
  • Apply in writing: Send the completed de-registration application [pdf, 415 kb] de to the following address Thüringer Universitäts- und Landesbibliothek Jena
    Postfach
    07737 Jena

    Please enclose an informal letter with your letter stating whether the application with confirmation of deregistration should be forwarded directly to the Student Service Centre of the University Jena or sent back to you (in this case, please enclose a stamped envelope).

De-registration application [pdf, 415 kb] de
Further information on de-registration can be found here.

Studierenden-Service-Zentrum
Universitätshauptgebäude, Room E065
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Fax
+49 3641 9-411112
Opening hours:
Der Tresenbereich und das thoska-Büro im Studierenden-Service-Zentrum (SSZ) sind bis auf weiteres geschlossen.

Beratungen und die Bearbeitung Ihrer Anliegen bieten wir im Moment ausschließlich per Telefon, E-Mail und Post an.

Sie erreichen uns telefonisch
Montag bis Freitag
von 09:00 Uhr bis 11:00 Uhr
unter +49 3641 9-411111.
Postal address:
Universität Jena
Studierenden-Service-Zentrum
07737 Jena
Zentrale Studienberatung
Universitätshauptgebäude / SSZ
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Office hours:
Montag, Dienstag, Donnerstag und Freitag jeweils von 09:00 – 13:00 Uhr,
Dienstag und Donnerstag 14:00 - 16:00 Uhr
Mittwoch von 11:00 – 13:00 Uhr

Die Beratungen finden wahlweise als Telefonberatungen oder individuelle Video-Beratungen via Zoom statt.

Terminvereinbarungen erfolgen per E-Mail oder telefonisch montags bis freitags von 09:00 bis 11:00 Uhr unter +49 3641 9-411111.

Zudem können Sie Ihre Fragen auch gern in unserer offenen Runde – der Online-Gruppen-Beratung – stellen. Diese findet mittwochs von 11:00 bis 13:00 Uhr via Zoom statt. Teilnehmen können Sie über folgenden Link: https://uni-jena-de.zoom.us/j/93651258914 (Passwort: ZSB2020).
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