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Questions relevant to students beginning their studies

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1. Semester dates and lecture period Show content

The semester and lecture period are currently unchanged, unchanged: https://www.uni-jena.de/en/Semestertermine.

2. Beginning of your studies Show content

At the beginning of your studies, you probably have many questions: Where can I live? Is there any timetable? How do I find out when and where my courses take place? Who can I turn to if I have any questions?

www.uni-jena.de/en/Beginning_studies

3. Do I have to wear a face-covering at the university? Show content

All University members and guests are obliged to wear a suitable mouth and nose covering (surgical mask or FFP2 mask) inside the buildings and on the premises of Friedrich Schiller University:

  • A suitable nose and mouth covering (surgical mask, FFP2/3 mask) must be worn until further notice whenever the minimum distance of 1.5 metres from other people cannot be maintained. The previous 10-square-metre rule thus no longer applies. People must continue to wear a nose and mouth covering in all public areas inside university properties.
  • in laboratories, FFP2 masks are mandatory if the distance is less than 2 m); 
  • also in lecture halls, seminar rooms.

The University will also be making surgical masks available for collection by its employees and students who need to attend on-site teaching. These masks will be distributed from Tuesday, 6 April, from 10 a.m to 2 p.m. in the dining hall Philosophenweg the Studierendenwerk (Philosophenweg 20). Students must show their Thoska card. The distribution will continue on a daily basis (on working days) as long as there are enough masks.

4. Which rules apply to on-site events? Show content

For the winter semester, the 1.5-metre social distancing rule has been lifted for courses or examinations carried out at the university. However, we must all continue to wear a nose and mouth covering throughout the university. Contact tracing with QRoniton will also continue.

In addition, all students must still have been vaccinated or tested or have recovered from COVID-19 in order to have access to on-site courses and examinations of the University of Jena. In German this is referred to as the “3-G Principle”, for “geimpft/genesen/getestet”.

3-G verification

The security service that already operates at the University of Jena will carry out random 3-G checks to verify the vaccinated/tested/recovered status of people on campus (see letter from the Head of Administration and Finance of 26 August 2021: https://blog.uni-jena.de/en/2021/08/regelungen-zur-praesenzteilnahme-an-der-universitaet-jena/). In practical courses and seminars with manageable numbers of around 20 students, lecturers are free to carry out 3-G checks themselves. If you do not have documentation to prove your status, you will not be permitted to attend the course or seminar. To take part in a study or field trip, you must provide the leader of the trip with proof of vaccination/test/recovery in advance.

Switch to more on-site teaching

The lifting of the social distancing rule enables us to offer more face-to-face teaching in the 2021/2022 winter semester than previously planned. However, there will be a maximum number of 125 participants. There will need to be a new room allocation process in order to make the necessary rooms ready. This means that you will only be able to draw up your timetable for the winter semester based on reliable days and times from 25 September 2021. Because room allocation can only be completed on 15 October 2021 and has to be carried out in the Friedolin live system, no reliable information on rooms is possible before 16 October 2021. Please take this into account in your planning.

There will continue to be online and hybrid courses, if these complement or enrich the teaching, or if the number of participants exceeds 125.

Manual ventilation is mandatory in rooms without mechanical ventilation. As a basic rule for office rooms: ventilate hourly over the entire window area for 3 minutes (in winter) or 10 minutes (in summer); meeting and seminar rooms, as well as lecture halls without mechanical ventilation should be ventilated every 20 minutes. In addition, ventilation should be provided for 15 minutes after each course (but at least every 90 minutes).

The offering of drinks and open meals in the form of buffets or similar is prohibited.

5. How can the 3-G status be proven? Show content

Vaccinated

The vaccination must have been carried out completely with a vaccine published on the website of the Paul Ehrlich Institute and at least 14 days must have passed since the second vaccination. Proof can be provided as an electronic document (e.g. Corona warning app, CovPass app) or in paper form (EU COVID certificate or vaccination card/vaccination book).

Recovered

Recovered persons without vaccination require proof of a positive PCR test (positive test result by laboratory diagnostics) at least 28 days and a maximum of six months ago. The same applies to those who have recovered (COVID-19 disease more than six months ago) with first vaccination (14 days after vaccination). Doctors or public health offices can issue the certificate.

Tested

A rapid antigen test or a PCR test is considered as test evidence. The test must have been carried out no more than 72 hours previously. The respective proofs are to be carried along on one's own responsibility. Self-tests carried out on site will not be recognised. Practical training and excursions are exceptions to this rule.

Is 3-G information stored?

Lecturers may wish to collect the 3-G status only once, so that vaccinated and recovered students do not have to be queried for every course. For this purpose, it is necessary that these students consent to the data processing, i.e. the storage of their 3-G status, towards the lecturer. The data protection notice must be observed for the consent.

6. Who can check the 3-G status? Show content

In order to comply with the 3-G regulation, the security service can carry out random checks of students and lecturers on access to the course rooms. If the number of participants is manageable (approx. 20 people), lecturers may check the 3-G proof at their own discretion before the start of the course. The security service and the lecturers are entitled to ask for proof of identity in addition to the 3-G proof. For participation in excursions, students must provide the excursion leader with 3-G proof in advance.

7. What happens if the 3-G proof is not available? Show content

Participants without a 3-G certificate may not enter the venue or must leave the venue immediately. Absence is considered as non-attendance.

If students are unable to present the 3-G certificate before examinations, they are deemed to have "failed to appear" and thus to have "failed" the examination. No case of hardship can be claimed for this forfeited examination attempt.

Persons who refuse to present a 3-G certificate or behave uncooperatively will be expelled from the room. The teacher has the right of domicile. Teachers and security staff are entitled to document personal details and inform the police if necessary.

The legal basis is the Thuringian SARS-CoV-2 Infection Protection Measures Ordinance in its current version. A violation of the 3-G regulation is considered an administrative offence under the ordinance and can be fined up to 25,000 euros (§ 26 Para. 3 No. 21 ThürSARS-CoV-2-IfS-MaßnVO).

Should lecturers or students attend a course or examination without a valid 3-G certificate and this leads to an outbreak that is prosecuted under regulatory law, the university reserves the right to examine and assert claims for damages.

8. What testing options are available? Show content

Students and lecturers can obtain a valid test certificate at the public test centres, e.g. in the Goethe-Galerie. For all persons who continue to be tested free of charge (see above), the DRK is additionally setting up a test offer on campus. More information will follow. Unfortunately, it will not be possible to test self-payers there. All testing opportunities in Jena can be found on the city's website.

9. When are the costs for the tests covered? Show content

Until 10 October, the cost of Corona tests for all will be covered by the federal government.

Until 31 December 2021, the tests are free of charge for

  • Students who have been vaccinated with vaccines other than those specified by the Paul Ehrlich Institute
  • Students who have not yet reached the age of 18 at the time of testing
  • Pregnant persons at the time of testing

Beyond this date, testing is free of charge for individuals who cannot be vaccinated against SARS-CoV-2 coronavirus at the time of testing due to a medical contraindication or who could not be vaccinated against SARS-CoV-2 coronavirus in the three months prior to testing due to a medical contraindication.

Further information: Regulation on the entitlement to testing with regard to direct pathogen detection of the coronavirus SARS-CoV-2 (Coronavirus Test Regulation – TestV) of 21 September 2021 (German only).

10. How to arrange vaccination before the start of the semester Show content

Vaccination appointments are available at short notice, for example, on the Thuringian Vaccination Portal (Impfportal Thüringen) on www.impfen-thueringen.de (in German) or at general practitioners. In addition, there are numerous vaccination campaigns specifically for students. You can find information about these on https://www.uni-jena.de/en/Impfung_Studierende.

11. Detecting chains of infection Show content

It is only possible to visit facilities such as the library and maintain the shared use of student workstations with Internet access if we can consistently trace chains of contact so as to help stop infections. To this end, the University of Jena is using QR codes, which are scanned with a smartphone to record a person’s presence in a room. 

Student Service Centre
University Main Building, Room E065
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Fax
+49 3641 9-411112
Opening hours:
The service counter and the thoska Office in the Student Service Centre (SSZ) are closed until further notice.

We currently provide advice and handle your concern solely via phone, email and mail.

You can reach us by phone
Monday to Friday from 9:00 to 11:00
Postal address:
Friedrich-Schiller-Universität Jena
Studierenden-Service-Zentrum
07737 Jena
Central Student Advisory Service
University Main Building / SSZ
Fürstengraben 1
07743 Jena
Phone
+49 3641 9-411111
Office hours:
We will offer consultations and the handling of your concerns in person as well as by e-mail, video chat and telephone from 18 October 2021.

Monday, Tuesday and Thursday from 9:00 to 12:20, Wednesday 14:00 to 16:00

Appointments can be made by e-mail or by phone.
Video chat:
Videochat Zeiten
Monday, tuesday und thursday from 13:00 to 14:00,
wednesday from 11:00 to 12:00
Videochat Passwort
ZSB2020
General Social Counselling
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