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FAQ

Frequently asked questions
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Requests by e-mail or fax Show content

You can submit your requests by fax or e-mail within the given period. However, you should also submit the original document by post in due time, too. Before submitting your request, please sign the original document.

Cancelling your registration for examinations Show content

You can cancel your registration in Friedolin within the first ten weeks of the lecture period without giving any reasons provided that no assessed course work and examinations have yet been completed. (Please refer to the decision of the Senate from 17 July 2018.)

Deregistration can be requested in writing to the ASPA up to 14 days before the end of the lecture period, giving a reason, provided that no assessed course work and examinations have yet been completed.

Subsequent registration for examinations Show content

As a general rule, students must register for examinations within the first ten weeks of the lecture period via Friedolin. (Please refer to the decision of the Senate from 17 July 2018.)

Students enrolled for the study programme History of Natural Sciences and students of the Faculty of Arts who want to register for module examinations can register for examinations up to 14 days before the first examination date.

For any other module examinations, students cannot register for examinations after the end of the registration period of ten weeks.

In case of specific requests, it is the General Examinations Committee that decides on such requests.

Illness on the examination day Show content

If you are ill on the examination day, please submit an application for withdrawal from the examination (general request form), incl. the original medical certificate to the ASPA. You should submit the request within three working days after the illness occurred. You must be able to prove timely delivery to the post office (postmark, tracking options).

If the withdrawal(s) is/are approved, the corresponding examination attempt(s) in Friedolin will be marked with “RAT” (withdrawal approved). All examinations within the period of your approved sick leave will be marked with “RAT” (withdrawal approved).

Overlapping dates of examinations Show content

If you withdraw from the examination because of other valid and irrefutable reasons, you must provide evidence of those reasons in advance or, if it is not possible to prove otherwise, on the examination day. For the withdrawal from examinations, there is a burden of proof and obligation to provide evidence within three working days after the valid reason occurred.

Extending deadlines for seminar papers and final theses Show content

If you want to request an extension of deadline for seminar papers and final theses because of health reasons or other reasons, you must submit a written and duly justified request to the ASPA immediately. You must provide the evidence for failing to submit the seminar paper/final thesis within three working days after its occurrence. You must be able to prove timely delivery to the post office (postmark, tracking options).

In accordance with the decision of the General Examinations Committee from 28 August 2018, the maximum extension for bachelor’s and master’s theses is one month. In case of additional requests, an examination withdrawal shall be denied.

Substituting a failed required elective module Show content

In accordance with the examination regulations, in study programmes Bachelor of Arts, Master of Arts, and teacher training (Jena’s concept), you have the option to substitute one failed required elective module per field of study with another required elective module you completed successfully.

To take use of this “required elective module bonus”, you must request a substitution of a failed required elective module at the ASPA. Please refer to the forms section

Module examination definitely failed Show content

In accordance with the decision of the Senate from 17 July 2018, for each field of study at least one second attempt to retake a failed examination shall be granted once without providing reasons. Students must request the second attempt to the ASPA within one month after the results of the first retake attempt were announced.

Requests for any of the additional three attempts must be submitted to the APA within three months after the announcement of the grade from the second attempt. The ruling of the examination regulations regarding the application for a second retake examination, by providing proof of valid reasons, remains unaffected.

The request must be submitted to the ASPA by the deadlines announced which can be found in the APA section. In the request, students must provide comprehensive reasons (related to the individual situation) and complete evidence/supporting documents (e.g. medical certificate, official confirmations, etc.). Incomplete documents shall be to the detriment of the submitter.

In case of required elective modules, these modules can also be substituted once per field of study.

For more information on the third attempt and corresponding forms, please refer to the forms section.

Registering bachelor’s and master’s theses Show content

If you want to register your final thesis, you should submit the following documents to the Academic Office for Student Affairs and Examinations:

  • registration form for bachelor’s and master’s theses (available at the ASPA or in the forms section),
  • proof of language proficiency in accordance with the section 3 of the valid study regulations (originals or certified copies of your university entrance qualification; if applicable, other certificates).
  • proof of special subject-specific key qualifications in some fields of studies (e.g. presentations, excursion certificates, etc.).
  • Joint final thesis:
    If you are about to write a final thesis in a group, a separate request is required in which all authors must be named. In addition, contributions/sections written by respective authors must be clearly defined.
  • Final thesis in other languages:
    If you are about to write your final thesis in a language other than German, you must submit a separate request.

Registration deadlines in the winter semester:

1‒10 October (admission date: 15 October)
1‒10 November (admission date: 15 November)
1‒10 December (admission date: 15 December)
1‒10 January (admission date: 15 January) -> for master’s theses only
1‒10 February (admission date: 15 February) -> for master’s theses only
1‒10 March (admission date: 15 March) -> for master’s theses only

Registration deadlines in the summer semester:

1‒10 April (admission date: 15 April)
1‒10 May (admission date: 15 May)
1‒10 June (admission date: 15 June)
1‒10 July (admission date: 15 July) -> for master’s theses only
1‒10 August (admission date: 15 August) -> for master’s theses only
1‒10 September (admission date: 15 September) -> for master’s theses only

For more information, please refer to the information sheets regarding registering bachelor’s theses [pdf 132KB] and master’s theses [pdf 133KB].

 

Submitting bachelor’s and master’s theses Show content

You must submit your final thesis to the ASPA by the deadline:

  • during office hours or
  • by post.
    (The date on the postmark is the submission date. Timely delivery must be verifiable.)

After the submission, the ASPA will forward your final thesis to your examiner. The assessment period may last up to six weeks. When the ASPA receives the assessment results, the ASPA will enter your grade into Friedolin. If you passed all assessed course work and examinations by then, the University will issue your grade certificate.

Has my final thesis been graded, yet? You can enquire about the current status during the daily period for telephone enquiries or by e-mail, however, not earlier than eight weeks after having submitted your thesis.

When will you receive your grade certificate? It usually takes up to four weeks before you can pick up your grade certificate. This must be signed and sealed by several persons first. Because of a great number of grade certificates to be processed, we do not send any information about current status of your grade certificate. Please contact us by telephone or by e-mail if you want to check the status.

If you do not provide a self-addressed return envelope for delivery (minimum size: B4, minimum value: €2.60), you must pick up your grade certificate in person. As we do not inform you about the status of your grade certificate, you should check it on your own, however, not earlier than 12 weeks after the submission of your final thesis.

If your final thesis was assessed by three examiners, we cannot return you the third copy of your thesis.

We recommend you to print your data from Friedolin (e.g. transcripts of records) shortly before the termination of enrolment (de-registration) and save it on a data carrier.

Re-registration after registering a bachelor’s or master’s thesis Show content

If you will not have to complete any further module examinations, including an internship report, in your study programme during the following semester, you do not have to re-register. However, you can stay enrolled by the end of the semester in which you receive your grade certificate.

Do you need more information on re-registration? Please contact the Student Service Centre.de

Standard length of study programme Show content

Bachelor of Arts

In accordance with the section 3 of the valid examination regulations for study programmes with the qualification “Bachelor of Arts”, the standard length of study programme is three years (180 credit points).
According to the section 13 of the examination regulations, all module examinations not properly taken by the end of the 8th semester (including the bachelor’s thesis) shall be considered as failed for the first time. If there is no examination registration for the given modules in the 9th semester, these modules are considered as definitely failed.

Master of Arts

In accordance with the section 3 of the valid examination regulations for study programmes with the qualification “Master of Arts”, the standard length of study programme is two years (120 credit points).
In accordance with the decision of the Academic Affairs Committee, all module examinations that not properly taken by the end of the 6th semester shall be considered as failed for the first time. If there is no examination registration for the given modules in the 7th semester, these modules are considered as definitely failed.

If a student does not request the admission to the master’s thesis by the beginning of the 7th semester (10 April in the summer semester, 10 October in the winter semester), the master’s thesis is considered as failed for the first time.

Internship report Show content

Except for two major subjects (educational science, German studies), students do not have to register for the internship report via Friedolin. They must usually submit the internship report to the person responsible for internships at their institute. When the internship report is assessed, the ASPA will enter the grade into Friedolin.

The internship report must be submitted in the semester before the removal from the register of students (de-registration).

Federal Education and Training Assistance Act (BAföG): certificate of academic achievement Show content

Please submit the form 5 to the ASPA. The processing time is approx. one week.

For bachelor’s programmes and teacher training programmes, after the 4th semester in your field of studies, you generally need 100 credit points (decision of the faculty councils of the Faculty of Theology, Faculty of Arts, and the Faculty of Social and Behavioural Sciences from May 2017).

Recognition of examinations when changing the institution of higher education or resuming studies Show content

For more information (incl. deadlines), please refer to the information sheet/form[pdf 153KB].

Recognition of examinations passed abroad Show content

The University of Jena can recognize your academic achievements acquired abroad if they are equivalent with the requirements in your study programme in Jena. To check the equivalence of the achievements, please contact the subject-specific academic adviser of your study programme. We recommend you to fill in a Learning Agreement before going abroad.

The subject-specific academic adviser will issue you a confirmation which you should submit to the ASPA, including a copy of your transcript of records (copy). In the confirmation, the modules of the host institution considered equivalent to modules at the University of Jena must be clearly defined.

Please note that recognition must indicate which module has been recognised by the institution of higher education abroad for the target module at FSU Jena.

Examination in a semester with a leave of absence Show content

According to the section 17 of the Matriculation Regulations, students on a leave of absence cannot perform any academic achievements within the scope and application of the Basic Law. This includes assessed course work and examinations.

Additional modules Show content

If you are interested in having specific modules recognized as “additional modules”, please contact the subject-specific academic responsible for the given modules in advance first. The adviser can tell the desired module can be considered “additional module”.

These institutes does not offer any additional modules:

  • Institute of Psychology
  • Institute of Educational Science
  • Institute of English and American Studies
  • Intercultural Business Communication.

To register for specific modules, please use the electronic course catalogue in Friedolin.

Examination registration form

You can download the form from the ASPA website (available from the beginning of the registration phase) or pick it at the ASPA in person.

If you would like the additional module be listed on your grade certificate, please submit an informal application to the ASPA in good time.

Maternity leave Show content

On 1 January 2018, a new Maternity Protection Act (MuSchG) came into force which also applies to students. For relevant information and forms, refer to the forms section. Do you have any questions? Our Student Service Centre dewould be glad to help you.

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