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FAQ about the coronavirus for teachers

Answers to the most frequently asked questions
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Dear lecturers,

The Corona pandemic has also brought about many challenges for teaching at our University. We would like to continue providing you with the best possible support in preparing and organizing your teaching in the winter semester 2021/2022. Therefore, we have compiled the most important information about teaching, which may be helpful for you, on this page.

The pandemic is a dynamic situation,which may require future adjustments to teaching at short notice. You can find information on such changes in the central FAQ on the coronavirus on the homepage of the University, in circulars of the Executive Board, and on this website.

Information

last update on 2 Decemver 2021 – Question 2.3

1 Organization of teaching and examinations in the winter semester 2021/2022

1. How is teaching to be offered in the winter semester 2021/2022? Show content

The motto for the winter semester 2021/22 is ‘As many face-to-face courses as possible’.

Face-to-face courses and examinations with a maximum of 125 participants can take place at the University of Jena. The general distance of 1.5 metres is no longer a prerequisite for face-to-face teaching and examinations, so that sufficient room capacity is again available for face-to-face courses.

However, the “3-G” rule (proof of full vaccination, recovery from coronavirus or a valid negative test) and compliance with the University’s Infection Prevention Plan [pdf, 4 mb] de (German only) are mandatory for conducting face-to-face teaching events and examinations. The AHA-L rules (distance, hygiene, mask, ventilation) remain in place. Medical or FFP2 masks must be worn in all university buildings regardless of the minimum distance, even in lectures and courses. During teaching attended by students in person (e.g. language teaching), teaching staff are not obliged to wear a mask if they maintain a distance of 3 metres. Contact tracing with QRoniton will continue.

Digital teaching and examination formats will only be retained where rooms are not available due to high numbers of participants (> 125) or where digital forms of teaching or examinations make more sense from a didactic point of view.

 

2. What are the regulations for examinations in the winter semester 2021/2022? Show content

It is currently to be assumed that examinations in the winter semester 2021/2022 will be conducted under the same conditions as face-to-face courses and can therefore also be planned accordingly. As with face-to-face courses, the maximum number of people allowed per lecture room is 125. Examinations with higher numbers of participants should, if possible, take place online. If organized on site, several rooms must be booked for the exam.

Room planning for exams must be adapted to these general conditions. This means that room requests that were made through the faculties by 6 September will have to be re-submitted following the traditional procedure => Rooms for individual exams will be requested via Friedolin. Due to time constraints, Lecture Hall Management will only be able to allocate rooms for exams once course room allocation has been completed.

The possibility to conduct online exams will continue to exist and will be supported and further developed by the University (further information can be found here: https://www.elearning.uni-jena.de/digitalpruefen de; in German only).

With regard to conducting face-to-face examinations, please also refer to the information provided in the FAQ "What should be considered when carrying out face-to-face courses? (e.g. 3G rule, QRoniton and the golden rules to prevent the spread of COVID)?”

3. What should be considered when carrying out face-to-face courses (e.g. 3G rule, QRoniton and the golden rules to prevent the spread of COVID)? Show content

The 3G rule is mandatory for the implementation of face-to-face courses and examinations. Specific information on the implementation of the 3G rule can be found in the following FAQ section "What does the 3G rule mean for the implementation of a course/examination?”

In addition to the 3G rule, the University's Infection Prevention Plan [PDF, 2MB; in German only] [pdf, 4 mb] de continues to apply, in particular the obligation to wear masks. Wearing medical masks or FFP2/KN95/N95/KF94/KF95 masks is mandatory in all university buildings. This also applies to lectures/courses and the WiFi study spaces, regardless of the distance to other people. If necessary, please remind your students that wearing a mask is mandatory. Wherever possible, the minimum distance of 1.5 metres must be maintained.

In addition, contact tracing with QRoniton will continue:

  • Digital contact tracing with QRONITON in face-to-face courses means that you, as a teacher or organizer, have to take on the following tasks:
    • Inform participants about the digital contact tracing system QRONITON before the start of the course and request that all students attending your course register via this system. Registration is mandatory.
      Please lead by example and register as a teacher for your course.
    • Before the start of each session, please point out that individuals with a high risk of transmitting a coronavirus infection are not permitted to attend courses on site (see the ‘Organizational instructions on the implementation of face-to-face courses’ in HanFRIED, in German only). By registering via the QRONITON system, students confirm that they do not belong to this group of people.
  • Even if the existing markings of the seating in the lecture rooms do not have to be taken into account under current circumstances, Lecture Hall Management asks that these markings not be removed arbitrarily.

In the ‘Organizational instructions on the implementation of face-to-face courses’ de (HanFRIED/Corona/Präsenzveranstaltungen; in German only), you will find a detailed list of the rules, e.g. also regarding the ventilation of rooms, to be observed. Please also refer to the central FAQs about the coronavirus, which are regularly updated in line with the current dynamics of the pandemic.

2 What does the so called “3-G Regulation” mean for the implementation of a face-to-face course/examination?

1. 3-G as a basis for face-to-face courses Show content

According to Section 22 of the Thuringian SARS-CoV-2 Infection Prevention Ordinance (ThürSARS-CoV-2-IfS-MaßnVO), only people who are fully vaccinated or have recovered from COVID-19 or have been tested are permitted to attend courses, examinations, aptitude test procedures, selection procedures and admission examinations in person. In German this is referred to as the ‘3G’ rule, for ‘geimpft/genesen/getestet’ (vaccinated/recovered/tested).

Needless to say, all teachers and students are expected to adhere to the 3G rule and carry valid proof with them.

2. How can the 3-G status be proven? Show content

Vaccinated

The vaccination must have been carried out completely with a vaccine published on the website of the Paul Ehrlich Institute, and at least 14 days must have passed since the second vaccination. Proof can be provided as an electronic document (e.g. Corona-Warn-App, CovPass app) or in paper form (EU COVID certificate or vaccination card / vaccination booklet).

Recovered

Recovered persons without vaccination need to provide a positive PCR test (positive test result by laboratory diagnostics) taken at least 28 days and a maximum of six months ago. The same applies to those who have recovered from a COVID-19 infection more than six months ago and who have received the first dose of vaccine at least 14 days ago. Doctors or public health offices can issue such a certificate.

Tested

We accept self-tests taken independently under supervision in the University’s testing point, rapid antigen test certificates or PCR test certificates. A negative test result is valid for 24 hours (rapid test) resp. 48 hours (PCR test). The respective proofs are to be carried along on one's own responsibility and kept for four weeks.

3. Where can I get tested? Will the tests cost me anything? Show content

The University of Jena provides all employees who do not work exclusively from home with two free antigen rapid tests (self-tests) per week. These can be ordered for a maximum period of two weeks from the University Shop via the secretariat. Tests can also be obtained in this way for (vaccinated and recovered) students on internship.

Self-testing centre

The two free rapid tests per week can also be carried out under supervision in the self-testing centre on campus (Carl-Zeiß-Straße 3, foyer) which is open Monday to Friday between 7 am and 3 pm.

If the test result is negative, a certificate will be issued on site allowing the attendance of face-to-face lectures and examinations for the next 24 hours. The certificate can also be used to attend indoor university sports courses, to visit the dining halls and cafeterias of the Studierendenwerk and the facilities of the ThULB. However, university certificates are not valid for restaurants, cinemas or event.

Further testing possibilities

Those who would like to use their test certificate outside of the university can obtain it at the public test centres aapproved by the public health department. Since Saturday, 13 November 2021, all citizens again have the opportunity to be tested there free of charge.

The DRK test centre in the Goethe-Galerie close to the Ernst-Abbe-Campus can be used from 8 am to 7.30 pm Monday to Saturday.

All testing opportunities in Jena can be found on the city's website.

4. Who will check the 3-G status? Show content

In the case of medium- and large-sized courses, security will conduct spot checks at the entrances of the course rooms.

For courses with a manageable number of participants (< 20), the lecturers may check the 3G proof at their own discretion before the start of the course.

Before participating in excursions, 3G proof must be submitted to the excursion leader.

Security staff and lecturers are entitled to ask for a proof of identity to be shown in addition to the 3G proof (section 22 subsection 1 sentence 4 Thuringian SARS-CoV-2 Infection Prevention Ordinance).

Teachers are not obliged to ask for 3G proof, but are advised to carry out spot checks. Should an outbreak occur, teachers cannot be held liable, as no area-wide checks are planned. Only those (teachers and students) who have taken part in a face-to-face course or a face-to-face examination without a 3G proof can be held liable.

5. 3-G proof for teachers Show content

All teachers and students need 3G proof that may be checked by security. Members of the teaching staff without 3G proof are not allowed to hold a face-to-face course or examination and are therefore obliged to deliver the course in an online format. If teachers do not fulfil their teaching obligation, disciplinary action will be taken

6. Are teachers allowed or obliged to check the students’ 3-G proof? Show content

Teachers may check students' 3G proof, but they are not obliged to do so. However, spot checks are advised. If an outbreak should occur, teachers cannot be held liable, as no comprehensive checks are planned. Only those (teachers and students) who have taken part in a face-to-face course or a face-to-face examination without a 3G proof can be held liable.

If teachers conduct face-to-face courses or examinations knowingly in violation of the 3G rule as stipulated in section 2 ThürSARS-CoV-2-IfS-MaßnVO, they commit a disciplinary offence and will be subject to disciplinary sanctions. Both a teacher’s statement that a 3G proof is not required for participation in the course and the holding of a course with the knowledge that students are present who were unable to show 3G proof are considered such offences.

7. May teachers record the 3-G status of students? Show content

Teachers may wish to check the 3G status only once at the beginning of the lecture period, so that vaccinated and recovered students do not have to be asked for it every time. For this purpose, they may keep a list for personal use only, provided that the students consent to the processing of their data, i.e. the storage of their 3G status. A corresponding data protection notice is available in HanFRIED and should be made known to the students before the start of the course. Teachers must delete the lists/annotations after the end of the winter semester 2021/22.

8. What should be considered during the 3-G check? Show content

During the 3-G check, teaches should pay attention to the following:

It is recommended that you also ask to see an identity document with a photo (e.g., ID card or thoska) together with the proof of 3-G status if the person is not known.

  • Tested: A rapid antigen test may be no older than 24 hours, a PCR test no older than 48 hours. Certificates from the University are only valid with a stamp (with the text “Abteilung Hochschulkommunikation + address; no logo). PCR tests from Jena University Hospital’s Occupational Health Service are only valid with TrustID.
  • Recovery: proof that a person has recovered from a coronavirus infection must be at least 28 days old and is valid for a maximum of six months. If the infection occurred more than six months ago, at least 14 days must have passed since the first vaccination.
  • Vaccinated: the full vaccination must have been carried out with one of the vaccines published on the website of the Paul-Ehrlich-Institute and at least 14 days must have passed since the second vaccination. Proof of vaccination can be provided as an electronic document (e.g., Corona-Warn-App, CovPass-App) or in paper form (EU COVID certificate or vaccination certificate).

To make it as easy as possible for you to check the 3-G certificates, we recommend using the Robert Koch Institute’s CovPassCheck app. This app enables you to check digital EU COVID certificates reliably and quickly. In this way, you can verify vaccination and recovery certificates, and compare the data with the ID document. No data from the scanned certificate are stored in the process. For more information on how to use the CovPassCheck app, click here.

9. What happens if students attend classes without having a 3-G proof? Show content

Under the House Rules, teachers (unlike security staff) have the authority to expel students from the course room who are not able to show 3G proof or who violate the Infection Prevention Plan (e.g. by refusing to wear a mask or to check in via QRoniton). In the event that students refuse to leave the room, the security service or campus guard can be called in to record personal data and call the police.

10. What consequences do students without 3-G proof have to expect? Show content

If students miss a course due to the lack of a 3G proof, this is considered as ‘not attended’. Teachers are not obliged to offer digital alternatives parallel to the face-to-face courses.

If students are unable to present the 3G proof on the day of an examination, they are considered to have ‘failed to appear’ and to have ‘failed’ the examination. The examination attempt is considered forfeited; in the case of an intentional violation of the 3G rule, this is not considered as a reason for the recognition of a case of hardship.

11. Can teachers be held liable if an infection occurs in their course or exam? Show content

No, teachers are only liable if they were aware of a violation of the 3G rule.

12. What is the procedure in case of infection/quarantine? Show content

If you become aware of a case of infection in one of your courses, please inform all participants as soon as possible that they may have had contact with a person who has tested positive and explain how to proceed. The Corona crisis team provides a template [docx, 16 kb] for this purpose.

If students are informed by their lecturers or the crisis team that they have had contact with a person who has tested positive, this is considered an excuse for absence from face-to-face courses, should they voluntarily go into self-isolation. This also applies if students are informed by the person concerned themselves or if quarantine is ordered by the health department (also in the event of contacts in a private environment). In this case, there is no entitlement to online teaching.

If you yourself test positive for the coronavirus, please immediately inform the health department of the city of Jena (gesundheitsamt@jena.de), the crisis team (corona@uni-jena.de), close contact persons as well as students or colleagues who attended your course(s) during the last two days before the swab test or the first appearance of symptoms.

If a quarantine is ordered for you or you go into self-isolation as a precaution, your courses must be temporarily switched to a digital format.

3 Organization of teaching and examinations in the summer semester 2022

1. How should teaching and examinations be planned for the summer semester 2022? Show content

The Executive Board has agreet to the question of how the courses for the summer semester are to be planned: courses with a maximum number of participants of 150 per lecture hall are possible in attendance. The increased number of participants compared to the winter semester results from the experience of the lecture hall management with the allocation of rooms in the winter semester.

Digital teaching and examination formats are only retained where no rooms are available due to the high number of participants (> 150) or where teaching or examinations with digital support represent the didactically more sensible format. Digital teaching formats must continue to be considered by teachers as a "fall-back option".

Until 17 January 2022, department administrators can enter courses and examinations in Friedolin. After that, the lecture hall management will start allocating rooms. From 21 February 2022, the range of courses for the 2022 summer semester will be visible to students in Friedolin, and students can plan their summer semester.

4 Who can I contact with questions?

1. Who can I contact with questions regarding the contents and organization of courses and examinations? Show content

If you have any questions regarding courses and examinations, please contact the person responsible for the study programme or the relevant examination office.

2. Where can I get information digital teaching and learning formats? Show content

The Service Centre for Higher Education Didactics (LehreLernen) advises you in creating digital teaching and learning formats. In addition to the usual advisory services, the staff of the Service Centre are available to answer your questions about e-learning by telephone on +49 3641 9‑401255 or by email to lehrelernen@uni-jena.de. Please also refer to the website ‘Teaching during the Corona pandemic’ for extensive information and tips regarding digital teaching.

3. Where can I find information about the use of recording technology in my course room? Show content

The Multimedia Centre offers you a wide range of support for the recording and live streaming of courses in university rooms: https://www.uni-jena.de/universit%C3%A4t/fakult%C3%A4ten+_+einrichtungen/urz/dienste/dienste+von+a+bis+z/aufzeichnen+und+livestreaming+von+lehrveranstaltungen (in German)

If you have been allocated a course room and would like record your course (or have it recorded), please contact the Multimedia Centre by email (mmz@uni-jena.de) or via the ticket system (‘Service Desk’ à ‘Lehre & Multimedia’ à ‘Aufzeichnen einer Veranstaltung’) and register your request.

If your course room is a lecture theatre in which you can start and stop the recording yourself, you are welcome to attend a technical briefing session. In all other lecture theatres, a staff member of the Multimedia Centre will carry out the recording on site.

4. Who can support me in the preparation of online exams? Show content

Extensive information on online exams can be found on the website https://www.elearning.uni-jena.de/digitalpruefen de (in German).
The discussion forum in the "Moodle course for examiners" (https://exam.uni-jena.de/enrol/index.php?id=4) is recommended as a helpful exchange format for examiners.

For didactic advice on online exams, please contact the Servicestelle LehreLernen https://www.lehrelernen.uni-jena.de/en

In case of technical questions, the Moodle team of the Multimedia Centre is available:  https://servicedesk.uni-jena.de/plugins/servlet/desk/portal/121/create/709

Legal questions about (digital) examinations can be answered by Dr Stefanie Buchmann from the Legal Office (https://www.uni-jena.de/Rechtsamt ).

The strategic development and overall coordination of digital examinations will be taken over by the Digital University Office in the future. Dr Anna Svet is available as a contact person (https://www.uni-jena.de/digital).

(There is also an information page on online examinations for students de (in German). You are welcome to make your students aware of it.)

Assistants at the Multimedia Centre of the University can provide support with regard to digital teaching. Support is also available at short notice. Please send an email to saskia.wenck@uni-jena.de stating what you need. If the faculty is in need of more assistants, but the funds available are not sufficient, please contact the Dean’s Office of your faculty.

5. Who can I contact if I have further technical question? Show content

On the website of the Service Centre for Higher Education Didactics (LehreLernen) regarding ‘Teaching during the Corona pandemic’, you will find a comprehensive overview of contacts for technical or legal questions regarding the conversion to digital teaching and examination formats.

The Office Digital University provides information regarding the availability of learning and teaching platforms and videoconferencing systems for digital teaching on its website (in German, https://www.uni-jena.de/digital de).

5 What do I have to consider when offering digital teaching and online examinations?

1. Is there legal certainty with regard to alternative examination formats and are there any special arrangements to compensate for disadvantages suffered in examinations? Show content

In order to create legal certainty with regard to alternative examination formats, to avoid disadvantages under examination law for students in the current semester and to ensure a generous interpretation of the current regulations with regard to restrictions related to the pandemic, the Senate of the Friedrich Schiller University adopted Corona Framework Statutes (Corona Rahmensatzung). The framework statute is continuously updated depending on the Thuringian state legislation.

The statutes provide lecturers with the legal framework for necessary deviations from examination formats and for conducting online examinations, among other things. (When changing the examination format, please take into consideration that the students must be informed at least 14 days before the examination date.).

The Second Amendment to the Corona Framework Statutes of 5 May 2021 maps the effects of the current regulations at state level (standard period of study, examinations in electronic form, etc.) for the examination regulations of the University of Jena.

Corona Framework Statutes (Corona Rahmensatzung) can be found at HanFRIED/CORONA. de

Please make the students aware of the Corona FAQs for students where they can find detailed information about various options for compensation of disadvantages due to the pandemic.

2. What should be taken into account when digital teaching formats are provided? Show content

Students must be able to access online lectures and digitized learning materials during the entire lecture period or at least until the date of the examination. (The following is an example as to how a copyright statement could be included in digitally published contents: ‘This video may contain material protected by copyright. Any redistribution or reproduction of part or all of the contents in any form is prohibited and could result in prohibitory injunctions and claims for damages.’)

Please ensure that all students are able to participate in digitized courses.

I If, for example, screencasts are not sufficient from a didactic point of view, the livestream of lectures can be recorded for the reasons stated, in compliance with the legal framework conditions (see, for example, the service instruction "E-Learning" of 27 May 2020, available under HanFRIED/Corona/Dienstanweisungen de - in German), or the examination-relevant course content must be made available to the students admitted to the course in a suitable form. This is also true for the use of conferencing tools, e.g. for virtual meetings with students: should the web conference contain contents which are relevant for completing an assessment, it is vital that the contents are made available after the meeting in a didactically reasonable way (in the form of recordings, lecture notes, minutes or the like).

In principle, all contents of digital courses that are relevant for examinations must be made available to the students admitted to the course during the semester and in a timely manner and must be available at least until the first possible examination.

Please also take the data protection regulations applying to the use of digital teaching and learning formats into consideration. When using conferencing tools, for example, appropriate data protection notifications must be included in the invitation to the meeting. For further information on data protection, please refer to HanFRIED.

 The Service Centre for Higher Education Didactics (LehreLernen) provides didactic advice regarding the use of above-mentioned tools in a higher education context (https://www.lehrelernen.uni-jena.de/en/teaching+during+corona-pandemia).

3. What should be taken into account with regard to online examinations? Show content

When determining the contents and forms of assessment, you should make sure that students can realistically meet the requirements, especially having in mind the overall situation they are facing (several examinations at the same time, reduced lecture period, unfamiliar course formats, limited opportunity for queries, etc.).

Possible disadvantages in the preparation of written work, which may have arisen due to the closure of the ThULB, should also be taken into account. In consultation with the Examination Office, please ensure that the submission deadlines are extended accommodatingly in these cases by the time the library is closed. (Information on current services, e.g. the special copy service, and on pandemic-related restrictions on use of the ThULB can be found under the headings "Digital Semester" or "Current Services" on the ThULB website: https://www.thulb.uni-jena.de/start.html)

As a general rule, please notify students of a change in exam format at least 14 days prior to the exam date!

Since 20 July 2020, a dedicated examination server for online exams has been available at the University. This ensures the stability of the system even under high workloads. The system is based on the Moodle system known from teaching, but has been adapted for the examination context and is therefore is therefore defined in the Dienstanweisung zum digitalen Prüfen as the platform to be used for online examinations (Dienstanweisung zum digitalen Prüfen (in German only): HanFRIED de). The server can be reached at exam.uni-jena.de.

A lot of further information on the subject of online examination formats (e.g. general information, brief instructions, forms for the implementation of online examination formats) can be found at https://www.elearning.uni-jena.de/digitalesprüfen de (in German).

Information

Your questions are not answered yet?

You are also welcome to visit the general website for Information on Coronavirus, for example with information for students or for employees.

If you have further questions that are not answered in the FAQs, please feel free to write an email: corona@uni-jena.de

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