Internal Audit Office of Friedrich Schiller University Jena
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Roles and responsibilities
The Internal Audit Office provides independent auditing and consulting services with the aim to improve operational processes at Friedrich Schiller University Jena.
The Office focuses particularly on evaluating three central aspects: correctness, effectiveness, and cost-efficiency of internal operations.
Based on these evaluations, the Office provides the Head of Administration and Finance, who oversees the University’s budget, with objective reports. These reports and recommendations form an integral part of the Head of Administration and Finance’s decision-making process.
Despite the fact that the Internal Audit Office is subordinated to the Head of Administration and Finance, it acts independently and possesses unlimited information and auditing rights.
To sum it up, the Internal Audit Office acts to ensure that all internal university units work in accordance with official regulations. It also recommends measures to improve operational processes or prevent potential violations, and provides internal decision-makers with transparent information.
Internal Contact Point for Whistleblowers to report violations that are:
punishable by law;
subject to fines (insofar as the regulations violated serve to protect the life, limb, health, or rights of employees or their representative bodies); or
against federal and state law, or directly applicable legal acts by the European Union and the European Atomic Energy Community in specified legal areas (e.g. anti-money laundering, environmental protection, procedures for the award of public contracts etc.).
The contact point is open to any natural persons who, in the course of or in preparation for their professional activities, become aware of the above-mentioned violations and wish to report them.
At Friedrich Schiller University Jena (central university), the Internal Contact Point for Whistleblowers (in accordance with Section 12 of the Whistleblower Protection Act [Hinweisgeberschutzgesetz, HinSchG], Federal Law Gazette, No. 140 LinkExternal link) is part of the Internal Audit Office. Any violations or information about violations in a professional context can be reported to this office under the Whistleblower Protection Act. This law acts to ensure the protection of any natural persons who, in the course of or in preparation for their professional activities, become aware of violations and wish to report them to the designated contact point.
In work-related contexts, whistleblowers enjoy special protection under law if they report violations related to money laundering, terrorist acts, radiation and environmental protection, consumer and data protection, or procurement and tax law.
Your report and personal data will be treated with the utmost confidentiality. However, please note that there are some exceptions in accordance with Section 9 of the Whistleblower Protection Act. Only the following persons are authorized to receive your report, provide feedback, and initiate subsequent measures:
Roland Popp (Head of Internal Audit Office, Deputy Anti-Corruption Officer, see contact details below)
Dr Nico Herrmann (Deputy Head of Internal Audit Office, see contact details below)
Dr Stefan Danz (Head of Legal Office, Anti-Corruption Officer, see contact details on the website of the Legal Office de)
Dr Anja Schlage (Deputy Head of Legal Office, see contact details on the website of the Legal Office de)
Letters should be addressed to: Interne Meldestelle c/o Innenrevision, Fürstengraben 1, 07743 Jena, Germany. To submit your report, you can also use the Internal Audit Office’s postbox which is located at the University’s Post Office at Carl-Zeiss-Str. 3.
You may also submit your report orally (by telephone), arrange for a personal consultation, or report externally to a competent authority of the federal state, central government, or EU.
For more information on the Internal Audit Office and the Whistleblower Protection Act, please refer to the University’s administrative manual HanFRIED which is available on the University’s intranet (HanFRIED -> Dezernat 5 -> Geschenke_Korruptionsbekämpfung -> FAQ Hinweisgeberschutz und interne Meldestelle, direct linkpdf, 306 kb · de).
Corruption is not a trivial offence. It harms everyone involved and damages the reputation of the state, Friedrich Schiller University Jena, and its employees. Corruption is punishable by law. Take an active stand against corruption.
For detailed information on preventing corruption, please refer to the University’s administrative manual HanFRIED which is available on the University’s intranet (HanFRIED -> Dezernat 5 -> Geschenke_Korruptionsbekämpfung, link de). Here you will find more information on the legal basis, relevant regulations, the Head of Administration and Finance’s circular regarding the prohibition on accepting rewards, gifts and other benefits, FAQs, as well as the University’s code of conduct, among others.