As well as the mobility of students and lecturers, the Erasmus+ programme also makes further training programmes available to staff at European universities. What options do you have as an employee of the University? What should you do before your stay abroad?
In the Staff Training programme (STT), you can exchange your experience with European partners, develop new perspectives while taking part in training courses, and boost your own skills. Which types of professional training can you choose?
Depending on the type of your stay abroad, you can learn partner universities, gain interesting insights into their workflows, and get inspired for your own work at our university. Are you planning a new project? Make new contacts during your stay and start exciting projects with your new partners!
What is Staff Mobility?
Application period: ongoing (approval depending on the available funds)
You can find the Application for funding at the end of this page as a download.
All staff members of the University.
In order to receive a grant for your stay abroad, you must meet these additional requirements:
As a participant, your costs are reimbursed in accordance with the lump sums granted by the DAAD [pdf 89KB] [pdf, 89 kb] de .
PLEASE NOTE
The travel expenses are reimbursed in accordance with the Thuringian Act on Travel Expenses. Funding is provided to cover the full travel expenses, including the costs for journey and accommodation; participants also receive the subsistence allowance (depending on the country allowance, 75%).
How and where to apply?
Before applying, please discuss your intention with your supervisor. Provided the approval, you should submit the application for a grant to the International Office. Applications can be submitted continuously for the current academic year. Please use the form at the end of the page (“Downloads”).
At the same time, please also submit the Professional Traning Request de (“Fortbildungsantrag”) to the Division for Human Resources or to your Dean’s Office, accordingly. Please submit the approval/rejection to the International Office.
Documents to be submitted
Please submit your documents to:
International Office
Mrs Jana Blumenstein
Fürstengraben 1, UHG
07743 Jena
E-mail: outgoing@uni-jena.de
What does happen after the approval?
Congratulations, your application for a grant has been approved! Now, you must send it to the Staff Development deparment, including the completed Professional Training Request, via your supervisor/Dean’s Office. From here, you will receive your final approval for your stay abroad.
Having received both approvals, you can focus on the practical organization of your stay abroad. These include:
Do you need further information on business trips? Please contact the Office for Travel Expenses de.
Before the start of the mobility, you must submit the following documents to the International Office:
After the end of the mobility, please submit the following documents to the International Office:
Staff Training Week
The Erasmus+ partner universities regularly organize staff training weeks for staff from various fields. The working language on the spot is generally English. For latest announcements, please visit the official EU website and the website of the International Office.
Documents and deadlines
Before the stay abroad
Mobility Agreement (work plan)
Deadline: please contact your subject-specific coordinator.
Grant Agreement
Please sign the original and submit it to the International Office.
During the stay abroad
Letter of Confirmation
Please sign the original and submit it to the International Office.
Deadline: no later than 4 weeks after the return journey, including the expenses statement.
After the stay abroad
EU survey
We are committed to make stays abroad accessible to all – whether you cannot leave your child alone during your stay abroad or you can only travel in a wheelchair. Upon formal request, staff with additional requirements can receive funding which exceeds the DAAD lump sum (see above). Please take a look at two examples.
Example 1
You are a single parent and would like to take part in a stay abroad, however, you cannot leave you child home alone.
Example 2
You can only travel using a wheelchair and need additional measures to be able to reach the preferred host university.