Mail-Services

When you enrol or are employed at/by the University of Jena, a personal e-mail inbox with a university e-mail address will be set up for you. All incoming e-mails are automatically filtered for spam and viruses. 

The university operates two e-mail systems:

• Webmail: initial for students, guests or e-mails for functional purposes
• Exchange:initial for employees or after application

Webmail oder Exchange?
Which e-mail inbox is active on your account? In Postmaster, you can see which e-mail system is active on your account:

• Check Webmail or Exchange: PostmasterExternal link
  
• Further information: URZ-KnowledgedatabaseExternal link
  

Webmail
Access to the e-mail inbox can be web-based and without installing an e-mail program. You only need your university account (login and password) to access your e-mails.

• Access via internet browser: WebmailExternal link
• Further information: URZ-KnowledgedatabaseExternal link 

Exchange
The use of Microsoft Outlook is recommended for an e-mail mailbox based on Exchange. On centrally managed workstations, Microsoft Outlook is usually installed automatically.

The Outlook Web App (OWA) provides you with a web-based e-mail inbox that allows you to conveniently process your e-mails from computer connected to the internet.

• Access via internet browser: OWAExternal link
• Further information:  URZ-KnowledgedatabaseExternal link
• Requesting an Exchange mailbox:  PostmasterExternal link Migration is possible independently (note: no Exchange mailbox is currently offered for students)
• Further information: URZ-KnowledgedatabaseExternal link

Use of common e-mail software
In addition, you can use common e-mail programs (Thunderbird, Apple Mail, etc.) that support the IMAP standard with SSL encryption for access. Unencrypted or POP-based access is not supported.

• Further information:  URZ-KnowledgedatabaseExternal link

Would you like to send e-mails to a group of recipients or circular e-mails to specific groups of people within the university? The University Computer Center offers you two different options: 

Sending e-mails via mailing lists
You can independently combine and manage several e-mail addresses in so-called mailing lists. A mailing list is a special e-mail address. If you send an e-mail to such an address, it is automatically sent to all the people on this list;

• Access via internet browser: Creating and managing mailing listsExternal link

Mailing list (Cumulus) for circular mails to groups of people within the University of Jena
You would like to send information to specific groups of people (e.g. students, employees or employees of a specific faculty) or even to all members of the university. The University Computer Center can automatically generate a distribution list for sending circular mails using various properties of the addressees.

Please note that authorization is required for mailing lists of this type!

• Further information: URZ-KnowledgedatabaseExternal link

Attention Phishing!

Time and again, criminals send fraudulent emails, for example to install malware or to obtain your access data. This is often allegedly done in the name of the computer center or other university institutions.

If you clearly recognize a fraudulent e-mail or are unsure about a possible scam, you shouldn't click on any links, open any attachments or reply to the e-mail. In case of suspicion, forward such e-mails to phishing@uni-jena.de.

• Further information: URZ-KnowledgedatabaseExternal link 

Sending e-mails with larger files
If you want to send very large files easily within interdisciplinary working groups, you can use the temporary file upload.

• Details:  Storage services  de
  
• Access via internet browser:  Temporary file uploadExternal link
• Further information:  URZ-knowledgedatabaseExternal link

Signing e-mails
With a personal certificate, you can add a signature to emails. The signature replaces your manual signature in the e-mail and guarantees the recipient that the e-mail was written by you and was not changed during transmission.

• Details:  IT-Safety: Digital Certificates de
• Further information:  URZ-KnowledgedatabaseExternal link
• Request via:  GÉANTExternal link

Emails for function bound purposes
Would you like to share an e-mail address in a team for business activities? The function bound account can be used by several people for certain activities (e.g. shared e-mail use in the secretariat, a project or a committee).

• Details: Account - Your access to IT-Services de
• Application:  URZ Service DeskExternal link
• Further information:  URZ-KnowledgedatabaseExternal link