Documents, deadlines and timeline

Everything you need to do it in time.

Annahmeerklärung3

Image: Kristin Gerloff
Annahmeerklärung3
Notice

For all required forms and templates, please click here de.

Required documents for stays abroad

  • Before the mobility

    Declaration of Acceptance

    • document in which candidates confirm the place allocated.

    Request for leave of absence

    • To take a leave of absence from your Erasmus program, you must obtain approval from the International Office (IB). You can find the form for this on our website de
    • You must apply for a leave of absence online in Friedolin 2.0. Instructions can be found hereExternal link

    Deadline: during the respective re-registration period

    Important: Students on leave of absence are not exempt from the re-registration requirement during their leave.

      Learning Agreement

      • defines the recognition and crediting of academic work done abroad.
      • Deadline: Please sign the copy before mobility and submit it to the International Office.

      Supervision Agreement (for Master’s or PhD Research)

      • To be completed after successfully arranging supervision with an advisor at the host university
      • Deadline: Before the start of the stay
    • During the mobility

      Certificate of Arrival

      • attests your arrival and enrolment at the hosting institution

      Letter of Confirmation (just before the departure)

      • In this letter, the host university must confirm the exact period of stay abroad.
      • Deadline: The original must be submitted to the International Office by 31 July.

      Learning Agreement (part 2)

      • settles the changes and defines the recognition and crediting of academic work done abroad.
      • A fully signed copy of Part 2 of the Learning Agreement (“During Mobility”)
      • Deadline: Please submit a complete and signed copy of the second part of the Learning Agreement (During Mobility) to the International Office within 4 weeks after your official enrolment at the host university.
    • After the mobility

      Letter of Confirmation 

      • The original must be signed and submitted to the International Office.
      • Deadline: up to 4 weeks after the end of the stay abroad
        • 30 April for a mobility in the winter semester
        • 31 July for a two-semester mobility or a mobility in the summer semester

      Transcript of Records

      • This is a certificate issued by the host university containing the academic achievements acquired abroad.
      • Deadline: The original must be submitted to the International Office by 30 September

      Student Report

      • Deadline: The original must be submitted to the International Office in person or by e-mail by 30 September to outgoing@uni-jena.de.
    Information

    Depending on the exchange programme, particular partner universities may require additional documents. In comparison to other bilateral exchange programmes, you should apply for both a place at a partner university and a scholarship at the same time. For more information on the scholarship, please visit thisExternal link website.

    Checklists