International visiting scientist

Welcome Point - Teaching and Research in Jena

Service and information for international visiting scientists and scholars, and their host institutions
International visiting scientist
Image: Jan-Peter Kasper (University of Jena)
Career & Welcome Point, Am Planetarium 8 Career & Welcome Point, Am Planetarium 8 Image: Christoph Worsch

Welcome to the Friedrich Schiller University Jena!

The Universitys Welcome Point supports international visiting scientists and scholars, and their families in planning their journey to and arrival in Jena, and during their entire stay at our university.

 

 

Attention

No office hours:

We currently do not hold office hours, but we are available by phone or e-mail.

Coronavirus / Covid-19 - Information for international visiting scientists and scholars
(Last update: 15 September 2021)

Important general information about entering Germany Show content
  • Please note the information of the Federal Ministry of the Interior, the Foreign Office, the Federal Ministry of the Health, and the City of Jena.
  • Entry from certain countries on the "positive list" agreed by the EU member states is currently possible without restrictions. Extensive restrictions on entry and movement from virus variant areas to Germany apply. Learn more.
  • Entry from other countries is possible only if proof of an important reason can be provided. A research stay can be accepted as a reason, as long as a valid employment contract or a hosting agreement (Aufnahmevereinbarung) between the university and the researcher can be provided as proof by the researcher. 
  • You must register via a digital entry form if you have been in a risk area up to 10 days before. On the homepage www.einreiseanmeldung.de you provide information about your stays of the last 10 days. After you have filled in all the necessary information, you will receive a PDF file as confirmation. Your carrier will check whether you can present a confirmation before the transport. Otherwise you will not be able to be transported. If, in exceptional cases, it is not possible to make a digital entry declaration, you will have to fill out a replacement paper declaration instead.
  • Please install the Corona warning app for Germany.

Please also check the information - also about hygienic rules - on the following websites:

Keep each other safe by social distancing.

Entry Registration, testing, quarantine, support Show content

Entry registration

  • You must register via a digital entry form if you have been in an  area of high incidence/virus variants up to 10 days before. On the homepage www.einreiseanmeldung.de you provide information about your stays of the last 10 days. After you have filled in all the necessary information, you will receive a PDF file as confirmation. Your carrier will check whether you can present a confirmation before the transport. Otherwise you will not be able to be transported. If, in exceptional cases, it is not possible to make a digital entry declaration, you will have to fill out a replacement paper declaration instead.
  • There are certain  restrictions on entry and the use of means of public transport for persons entering from areas of virus variants.

Testing

Everyone entering Germany must provide proof of a negative antigen test. It dos not matter how or from where you enter Germany. The test result certificate must be in German, English or French und must be kept safely for 10 days; more information.

  • Entry from an area of high risk: the rapid test must made within 48 hours before entry; PCR test within 72 hours. The proof may be substituted by a proof of recovery or vaccination.
  • Entry from an area of virus variants: the rapid test must made within 24 hours before entry; PCR test within 72 hours.
  • Entry from all other regions: negative test may be substituted by a proof of vaccination or recovery
  • See up-to date information at the Federal Ministry of Foreign AffairsFederal Ministry of Health

Proof of vaccination/recovery

  1. In Germany, a person is considered to have been vaccinated if he or she has received all required doses of a Covid 19 vaccine listed on the Paul Ehrlich Institute website. At least 14 days must have passed since the last vaccine dose. Additionally, vaccinated individuals must not have relevant symptoms. For more information, visit the federal government's website. Currently, the following vaccines are used and accepted in Germany (they might have other names abroad, check with the PEI):
    • Comirnaty (BioNTech)
    • Spikevax (Moderna)
    • Vaxzevria (AstraZeneca)
    • Covid-19 Vaccine Janssen (Johnson & Johnson Jannsen Cilag)
  2. A person is considered recovered if he or she has a negative PCR test that is at least 28 days and no more than 6 months old and has no relevant symptoms.
  3. All evidence must be submitted in German or English. Vaccination or convalescence certificates may be submitted via the www.einreiseanmeldung.de. In this case, no additional notification to the health authorities is required. Otherwise, these documents can be submitted by email with the note 'Entry' to the gesundheitsamt@jena.de.

Quarantine

In general, persons who have spent the last 10 days in an  area of high incidence/virus variants or have been in contact with an infected person,

  • must stay in quarantine in their apartment immediately after entering their place of residence and stay there for 10 days (entry from areas of virus variants: 14 days).
    • Entry from areas of high risk: after 5 days if tested negative, no quarantine if fully vaccinated or recovered from Covid 19. Proof must be uploaded at www.einreiseanmeldung.de.
    • Entry from areas of virus variants: no exemption from, or shortening of, quarantine.
  • must organize their accommodation themselves. If you have not booked a room in a university guest house, book a hostel or hotel, making sure they host you if you have to go into in quarantine. List of Accommodations/platforms [PDF, 110 KB] DE [pdf, 110 kb] de (inquire about quarantine option please).
  • should limit the contact to persons living in the same household to a minimum. These persons ar not automatically under quarantine.
  • should be able to document their journey to Jena (tickets, travel plan with times and used means of transport)

Contacts / Support

  • Please report to us incoming@uni-jena.de and your landlord (students: e.g. the Studierendenwerk housing administration), when you return/enter from a risk area (see above), if you have to go into quarantine, or are ill.
  • Please also inform the Welcome Point for International Visiting Researchers: gawi@uni-jena.de
  • If you need help (e.g. shopping) during your quarantine, please register for the Corona neighbourhood support (Jena).
  • New residents must register with the Residents' Registration Office within 14 days. If you are in quarantine during this period, book your registration date for immediately afterwards. Keep the appointment confirmation and your dated travel documents as a proof.
In case of illness Show content

Please note the information of your place of residence, e.g. the City of Jena.

In case of showing Covid-19 symptoms:

  • If you live in Jena, call telephone +49 3641 492222 and +49 3641 493333 or send an email to corona@jena.de.
  • Call your general practitioner in Germany (alternatively, one of the surgeries listed on the Jena webpage, or the hotline 116117)to get a test
  • If infected, inform persons you have been in contact with, and if newly arrived, please also inform us: gawi@uni-jena.de
  • Please report to your landlord when you are ill.
  • Note the information on quarantine above.
Who can I turn to if I need help or if I have questions regarding this topic? Show content

All guests and visitors of the University can turn to the University’s Welcome Point for international scientists and scholars. We will try to answer all of your questions and to support you to the best of our ability. Contact: gawi@uni-jena.de

Our tutoring service is still at your disposal. For this situation, we have established an online consultation in order to answer your questions and put you in contact with a ‘shopping buddy’. If you are interested in the tutoring service, please contact welcome@uni-jena.de.

Visiting doctoral candidates can continue to turn to the Graduate Academy with all of their questions.

How can I work from home? Show content

As a member of the University of Jena, you can access all digital resources of the Thuringian State and University Library (ThULB) with your thoska card. 

If you have not yet received your login for accessing the University’s mobile internet services from the University Computer Centre, please contact gawi@uni-jena.de.

Leaving Germany Show content

Please note the information of the German Foreign Office.

Also note the information and regulatiions of the country to which you will travel.

If you need to take a Covid-19 test to travel abroad, contact your local general practitioner/family doctor.

If you have not got a personal general practitioner and live in Jena, you may ask one of the following doctors for an appointment:

- Dr. Schlund, Leo-Sachse-Str. 1 ✆ +49 (0) 3641- 360009
- Dr. Schadeberg, Am Steinborn 13 ✆ +49 (0) 3641- 443919
- Dr. Seibt, Fuchslöcherstr. 7 ✆ +49 (0) 3641- 376460
- Dr. Göckeritz, Schillerstr. 1 ✆ 0176-80556050
- Dr. Kunstmann, Westbahnhostr. 2 ✆ +49 (0) 3641- 622158
- Dr. Winkler, Dornburger Str. 17 B ✆ +49 (0) 3641- 443190
- Dr. Zitzmann/Ludwig, Michael-Häußler-Weg 12, Zwätzen ✆ +49 (0) 3641- 638795
- Dr. Kielstein, Ringwiese 1 ✆ 2377880 und Camburgerstr. 91 ✆ +49 (0) 3641- 821122
- Dr. Gärtner/Müller, Fritz-Ritter-Str. 40, Lobeda West ✆ 0162-7410366

Information

At Welcome at Friedrich Schiller University you will find all important information and contact persons for your start at the university!

International doctoral candidates please contact the Graduate Academy, which offer an extensive range of services.

If you have an employment contract at the University, please contact the Division for Human Resources.

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