Hosts and host institutes

Information and services for hosts and host institutes
Image: Mareike Rind
welcome package welcome package Image: Christoph Worsch

Welcome to the Welcome Point!

Would you like to invite an international scientist to your institute as a guest? We can help you during the planning phase and support you during your guests entire stay.

Please inform your guest to register as a visiting scientist or scholar via our online portal in advance.
We are looking forward to your enquiry!


If your international guest is an international doctoral candidate, please contact the Graduate Academy

If your international guests have a contract of employment at the University, please contact the Division for Human Resources de.

The Welcome Point supports host institutes and faculties...

during the planning phase Expand entry
  • Writing a letter of invitation

Do you need any help writing a letter of invitation for a visa application? We would be glad to send you a sample which you can adapt for your guest.

  • Registering as a visiting scientist or a scholar

Please inform your guest to register in our portal for visiting scientists and scholars. It contains information for all specific needs of your guest in order to make the upcoming stay as smooth as possible.

Registration link: www.uni-jena.de/gawi_en (English)

  • Visa and entering Germany

We will be happy to help you if you have any questions regarding visas or other entry requirements.

  • Family

Are your visiting scientists or scholars coming with their whole family and need support looking for a suitable childcare (nursery school Kita or school)? The Welcome Point and Family Office 'JUniFamilie de will be happy to help you.

  • Support while looking for an accommodation

We will be happy to make reservations for your guest in one of the Universitys guest houses. Since they are often overbooked, an early reservation is required. Alternatively, we can send you or your guest an up-to-date list of furnished flats and holiday apartments in Jena upon request. Get in touch with us!

  • Funding options

Do you need information about current scholarship programmes? We are looking forward to your enquiry!

  • Contract for visiting scientists and scholars

The contract for visiting scientists and scholars forms the basis for the status as a visiting scientist or scholar at our University. Based on the contract, the Welcome Point can apply for a Thoska card and personal log-in credentials for your guests. It also makes many other University resources available to them. In addition, your guests have an accident insurance for their work.

You can download a contract sample in the portal HanFRIED. Alternatively, you can contact us to send it to you by e-mail. Please send us two signed copies of the contract before arrival. We will then register, sign, and return the contract to the host institute.

upon arrival Expand entry
  • Thoska card and URZ login

After your guest has registered, we will apply for a Thoska card for Universitys members and a personal log-in for your guest.

  • Tutor service

Do your guests need help upon their arrival in Jena? Our tutors will help them through the first steps at the University and in non-academic matters (e.g. registering at the residents' registration office, opening a bank account). Get in touch with us at .

  • Dual career service

Our Dual Career Service helps spouses accompanying your guest with applications and CVs, and provides advice on job opportunities in Jena and the surrounding area.

  • Information and checklists

Checklists and information about staying at the University and in the city of Jena you will find here:

before arrival [pdf, 125 kb] de

upon arrival [pdf, 125 kb] de

before departure [pdf, 123 kb] de


before departure Expand entry
  • Career service

Does your visiting scientist or scholar want to stay in Jena or Thuringia? Welcome Point will be happy to provide advice on job opportunities and will help with applications and CVs.

Is your visiting research interested in further qualification at the University of Jena (doctorate, postdoctoral qualifications)? Our Graduate Academy will be happy to help her/him and offers a wide ranging qualification programme.

  • ResearchAlumni

Help your guests to stay in touch with the University. Maybe they would like to be a university ambassador for the Friedrich Schiller University Jena? We are currently establishing a network of researchers and look forward to your ideas, too.

Contact: Oliver Schmerbauch
Opening hours:
Do you want to make an appointment?
Please arrange it by e-mail.
Contact: Susanne Golz
Opening hours:
Do you want to make an appointment?
Please arrange it by e-mail.