Here you will find information on the application, implementation and transfer of results of your foundation project at the University of Jena.
Image: Bild von Robert-Owen-Wahl auf Pixabay

Application incl. budget planning

When applying or submitting an application, you must observe the criteria of the respective foundation. The contact persons for research fundingExternal link in the Service Centre for Research and Transfer (SFT) will advise you on the specifics of the individual programmes and support you in the application process, as well as in obtaining any necessary signatures from the university management (e.g. for an employer's declaration). Please contact the SFT's contact persons for research fundingExternal link at an early stage if you require strategic lectoral advice.

Budget planning
When planning the budget, it is important to plan the individual cost items (e.g. personnel, equipment, consumables, travel expenses, events) as precisely as possible and to provide plausible reasons for applying for funding for the individual items. Your contact persons for research fundingExternal link in the SFT advise you in budget planning.

Data management
The Research Data Management Helpdesk (RDMH) offers support in drawing up a data management plan for your research project to ensure responsible handling of your research data.

Project implementation

Third-party funding account
Please contact the Staff Unit External FundingExternal link DE in the Division for Finances and Purchasing to set up a third-party funding account for project administration requisitioning of funds). They will provide you with regular financial overviews of your externally funded projects, prepare the necessary proofs of use and will be happy to answer any questions you may have about project

Staff recruitment
For the recruitment of staff financed by third-party funds, please refer to the contact person(s) in the Division for Human Resources, Staff Unit Externally Funded Employees External linkDE with the relevant recruitment documents for academic staff. As recruitment procedures can take four to six weeks, please remember to plan the recruitment of externally funded staff with the Division for Human Resources well in advance.

Closing activities
Just as with the start of the project, the closing activities must also be planned and carried out in detail. The project leader is responsible for preparing a final factual report. In addition, once the final financial statement has been prepared in cooperation with the contact persons in the Staff Unit External FundingExternal link DE in the Division for Finances and Purchasing and once the project has been completed, the project account will be closed.

Registration in the FACTScience research project database
In addition, the SFT will record your project data in the FACTScience research project database. Within the framework of ‘Transparency in Science and Teaching’, to which the University of Jena has committed itself together with all Thuringian higher education institutions and Jena University Hospital, selected project details appear in an annually updated report presenting ongoing externally funded research projects to the general public.

Activities for the transfer of results can already be relevant during project implementation.

Transfer of results

The research transfer teamsExternal link in the SFT offer comprehensive support with regard to the exploitation of project results, e.g. in initiating research cooperation with partners from science and industry or planning the launch of a business. In addition, you will also find advice on the topics technology scouting & innovation management as well as patent registration and property rights service.

Fairs and events
The contact persons for fairs and events offer support in the public presentation of your project results. They will assist you in the organization and professional preparation of your trade fair presentation and offer individual trade fair coaching programmes.

Follow-up project
Are you planning a follow-up project? Please get in touch with the SFT's contact persons for research fundingExternal link.