Depending on the research project, certain rules must be observed when submitting an application. You will find important information in the DFG guidelines DEExternal link. Please get in touch with the contact persons responsible for research funding in the Service Centre for Research and Transfer (SFT) as early as possible in the proposal phase. They will advise you comprehensively on the application process, assist you in budget planning, and support you in obtaining any necessary signatures from the university. In addition, they also offer strategic proofreading of your proposal. You can submit your application electronically via the DFGExternal link's elan portalExternal link.
The Research Data Management Helpdesk (RDMH) offers support in drawing up a data management plan for your research project to ensure responsible handling of your research data.
The DFG recommends that you inform your university's liaison officer about the application process. The DFG liaison officer at the University of Jena is Professor Dr Erika KotheExternal link (Institute of Microbiology).
Third-party funding account
Please contact the Staff Unit External FundingExternal link DE in the Division for Finances and Purchasing to set up a third-party funding account (cost unit) for your project. They will support you with the requisitioning of fundsExternal link and will be happy to answer any questions you may have about project managementExternal link and proof of useExternal link.
Recruitment of staff
For the recruitment of staff financed by third-party funds, please refer to the contact person(s) in the Division for Human Resources, Staff Unit Externally Funded Employees DE de with the relevant recruitment documents for academic staff. As recruitment procedures can take four to six weeks, please remember to plan the recruitment of externally funded staff with the Division for Human Resources well in advance.
In the case of cooperation with several partners, a cooperation agreement may be required. The contact persons at the Legal Office DEExternal link will assist you in preparing the contract.
Please remember that when procuring supplies and services with a net value of € 1,000 or more, you are bound by the applicable tendering regulations. Please contact the Section Purchasing DEExternal link in the Division for Finances and Purchasing at an early stage before placing such orders with a supplier.
You can find further information, regulations and forms for the project management of your third-party funding application in the University’s administration manual HanFRIED DE de.
Just as with the start of the project, the closing activities must also be planned and carried out in detail. The project leader is responsible for preparing a final factual report. In addition, once the final financial statement has been prepared in cooperation with the contact persons in the Staff Unit External FundingExternal link DE in the Division for Finances and Purchasing and once the project has been completed, the project account will be closed.
Registration in the FACTScience research project database
In addition, the SFT will record your project data in the FACTScience research project database. Within the framework of ‘Transparency in Science and Teaching’, to which the University of Jena has committed itself together with all Thuringian higher education institutions and Jena University Hospital, selected project details appear in an annually updated report presenting ongoing externally funded research projects to the general public.
Activities for the transfer of results can already be relevant during project implementation.
Transfer of results
The research transfer teamsExternal link in the SFT offer comprehensive support with regard to the exploitation of project results, e.g. in initiating research cooperation with partners from science and industry or planning the launch of a business. In addition, you will also find advice on the topics technology scouting & innovation management as well as patent registration and property rights service.
Fairs and events
The contact persons for fairs and events offer support in the public presentation of your project results. They will assist you in the organization and professional preparation of your trade fair presentation and offer individual trade fair coaching programmes.
Are you planning a follow-up project? Please get in touch with the SFT's contact persons for research fundinghttps://www.uni-jena.de/en/sft.