Studentin am Laptop

Launch of the new student administration

Information page about the live start of the new student administration in Friedolin 2.0
Studentin am Laptop
Image: stock.adobe.com

Published:

Liveticker

06/2025 - E-Mail circular sent to students and employees of the University of Jena to announce the freeze phase in advance.

New functions for Friedolin 2.0

The introduction Friedolin 2.0 is in full swing. 18 November 2025, our new HISinOne student information system will go live. It will add numerous self-service functions to the Friedolin 2.0 portal that so far has only been used for applications and admissions, such as online management of applications, extended view of fees and charges, changing your personal details and downloading letters of decision.

Restricted operation of Friedolin & Friedolin 2.0

!!! PLEASE NOTE !!!

In the run-up to this change, it is necessary to transfer all student data from the previous system to the new one. In order to ensure data consistency, no changes must be made to the data during this period.

Therefore, there will be a two-week “freeze period” from 3 November 2025. During this period, access to Friedolin 2.0External link will not be possible and FriedolinExternal link, SOSgx, and POSgx will only be available in read-only mode.

Graphical representation of the freeze phase

Graphic: Dr. Thomas Schneider

The freeze period will affect the exam registration period in the winter semester of 2025/2026 (via Friedolin) as well as application for certain degree programmes (via Friedolin 2.0).

Here you will find a brief overview of functions which are available during the freeze period and those which are not (or only to a limited extent):

Student perspective

  • The overview of grades is available.
  • Exam registration/deregistration is not available (details will follow).
  • It is possible to download PDF files (e.g. certificate of student status, student data sheets, overview of grades, ...).

Employee perspective

Friedolin

  • Student functions are generally available.
  • Examination management functions (e.g., exam registration, entering grades, admission to courses, module catalogues) can only be used in read-only mode.
  • Departmental administrator functions such as course and room planning are available.
  • It is possible to download PDF files.

SOSgx

  • Access to student data is possible.
  • It is not possible to print decision letters during this period.

POSgx

  • It is possible to print degree certificates.
  • HIS-ISY is available
  • You can search for and display data.

Friedolin 2.0

  • Applicants cannot submit applications.
  • It is not possible to process applications.

The HISinOne project team will keep you posted over the course of the summer and at the start of the winter semester 2025/2026 about the impact of the freeze period as well as workarounds and temporary solutions.

Stay informed

You will be informed about the upcoming changes, including the restrictions mentioned above, through various communication channels (email newsletters, social media, Friedolin and Friedolin 2.0 homepages, etc.). Nevertheless, please make sure to actively check to what extent the restrictions will directly affect you.

Any questions? Please contact us!

The project team is available at any time for all your questions regarding the introduction of the new student information system as well as the restrictions during the freeze period at the following email address:

HiO_Projektleitung@uni-jena.de

The implementation of the student administration in the new system will make a significant contribution to the digitalisation of our administrative processes. We will try to minimise the impact of the change for you as much as possible.

Thank you in advance for your understanding!