Services for postdocs

Campus card, IT resources, library

Hand mit Smartphone

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The Friedrich Schiller University offers central services for postdocs via its Graduate Academy: the offers include various possibilities for the interdisciplinary qualification both for scientific and non-scientific occupational fields, plus career counseling, support for personal initiatives and networking, and regular information provided in the Postdoc Newsletter. Furthermore, other central institutiopns of the university may be valuable contact partners for postdocs: advice can be found in the Service Center LehreLernen (for all questions regarding university didactics), as well as the Service Center for Research and Transfer (for acquiring third-party funding, exploitation of research results, and start-ups).

If you are employed at the University of Jena, you will automatically receive a computer center account and (upon request) a campus card. Postdocs who are not employed at the university can receive both from the Graduate Academy, following their registration as a postdoc.

Notice

If you have an employment contract as a postdoc at Friedrich Schiller University Jena, you will find all the information you need about starting your postdoc phase in Jena on our Welcome page.

Registration as a postdoc

If you would like to use the services of the Graduate Academy, please register as a postdoc in the doc-in portal.

If you are conducting postdoc research at University of Jena but are not employed, you can still register as a university employee and use e.g. the resources of the university computer center. This registration, too, can be made via the doc-in portal.

To the doc-in registration portalExternal link

University computer centre (URZ) / e-mail adress / WiFi

The University Computer Centre ('Universitätsrechenzentrum' – URZ) makes its services available to all members of the University. An IT account comprises:

a university e-mail address (name@uni-jena.de)
Wifi access at Jena university and at many university locations worldwide via EduroamExternal link
External access to subject-specific databases of the university network
Access to computer pools de

How can I set up a University Computer Centre (URZ) user account?

Academic employees of Universität of Jena will automatically receive their user account. You will receive the data for activation from the IT service center.

If you are not an employee, but are conducting postdoctoral research or working on your habilitation at the University of Jena, you may register as a postdoc and apply for a URZ account via the Welcome and Service Desk for Doctoral Candidates and Postdocs.
Further questions

How can I access scientific databases from external computers?
You will be asked to install a piece of software ("VPN client") in order to access the university network from external computers. You can access the scientific databases via the library home page. For more information, click here.

I would like to change my email address. What do I need to do?
Please use the form on this websiteExternal link. You can also define an interim period during which you can use both your old and new email addresses.

Campus ID / Thoska

The Thuringian university ID card, or Thoska, is a multifunction campus card, which allows you to identify yourself as a postdoc of Jena University, use the library, photocopy or scan documents, and pay by card in the canteens and cafeterias.

How do I get a Thoska?

Jena University employees
As soon as your employment contract has been finalised, you may apply for a staff Thoska.

Postdocs who are not employed
If you are not an employee, you can apply for a Thoska for university members. This does not include any benefits, but can be used as an identification card, a library card, and a payment card. Please register as a postdoc, and you can request the Thoska directly through the Welcome and Service Desk for Doctoral Candidates and Postdocs.

Employees at University Hospital
If you are an employee at the University Hospital, you will receive a specific ThoskaExternal link for medical university members from there.
Further questions

My Thoska is not working or is missing. What do I do?
Please report to the responsible Thoska office. The re-equipment will cost 10€.

My name has changed. What do I do?
You may have a new card issued at the responsible Thoska office free of charge.

Library

The Thuringian State and University Library (ThULB) can be used by all members of the university. The ThULB has several libraries in the Jena city area. You will find an overview including opening hours on this pageExternal link.

Registration

Library use is only possible if you have a thoska. You must register in person at the Central Loan DeskExternal link of the ThULB and activate your user account. For the activation you need a valid thoska and an identity document (identity card, passport with current registration certificate or residence permit).
Information on the services and use of the ThULB
Access to subject-specific informationExternal link (in German)

Loan of mediaExternal link

interlibrary loanExternal link

subject-specific courses and workshops on working with literature management programmesExternal link (in German)

booking of individual workroomsExternal link

copying, printing and scanning devicesExternal link in the library (in German)
Advisory services
General questions about the services are answered by telephone (03641/9404 100), via e-mail (info_thulb@uni-jena.de or at the information desks on site.

The ThULB's subject-specific librariansExternal link will be happy to assist you with subject-specific enquiries to the ThULB.

Further contact persons and contact details can also be found on the ThULB websiteExternal link
Further questions

How can I borrow, return and renew books?
In the ThULB there are borrowable and non-borrowable media. As a doctoral candidate, you can borrow media that can be borrowed for 28 days at the Central Loan Desk or self-check-out counters. In most cases, you can also renew a loan up to 3 times online in your user accountExternal link, as long as it has not been earmarked by another user. You can recognise items that cannot be borrowed by two yellow stripes on the back of the book.

Where can I find subject-specific databases?
You can access the subject-specific databases via the ThULB homepageExternal link or directly via the database information system (DBIS).External link You can access databases licensed by the ThULB that are only accessible on the Uninetz directly if you are working on a computer within the university network or on a computer in the ThULB. For access from outside, you need to install a software ("VPN Client") on your device. You can find more information on VPN access here.

How can I copy and scan?
In the library sections, you will find copy, print and scan stations that you can use with your charged thoska. If you want to scan parts from books, please use the special book-friendly reflected-light scanners. Copying with coins is possible in the main library building and in the Law, Economics and Social Sciences section library.

How does interlibrary loan work?
Literature that is not available in Jena libraries and is not accessible online can be ordered from other libraries via interlibrary loan. Ordering a book or an essay costs a fee of 1.50 euros. Ordered books or essays are delivered as paper copies.
For interlibrary loan, you must apply online for an interlibrary loan account and book loans to this accountExternal link. You must then pay the fees with your thoska at the ThULB. After payment, you can order the books or articles via the the GVK - GBV Union CatalogueExternal link. As your user name, you must enter the number on the back of your thoska under the barcode (usually 0027...). You will be informed of your password after you have set up your interlibrary loan account. You can find more information hereExternal link.

I can't find a book in the Thulb and not via interlibrary loan. What can I do?
You can propose to the Thulb's subject specific librariansExternal link to acquire this book. In this way, it will be available for loan in Jena. You can use the ticket systemExternal link to do so.

How can I book a lockable individual workstation (carrel)?
In the main library building and in some library sections, lockable individual workstations (carrels) are available in addition to the workstations in the reading areas. These can either be used on the current day without prior reservation (daily carrels) or booked in advance for a period of up to one month (weekly or monthly carrels) via the carrel booking systemExternal link.

What courses does the ThULB offer?
The ThULB offers various training courses that may be of interest to researchers. For example, there are introductions to the literature management programmes Citavi and EndnoteExternal link or introductions to library use and research (in German and English). There are also subject-specific training courses for researchersExternal link. The subject specialists at the ThULBExternal link are available as contact persons and for making appointments. The Graduate Academy also offers some of these courses in English as part of its qualification programmeExternal link.