Privacy Statement

What is this?

By the present privacy statement the Friedrich Schiller University Jena, Fürstengraben 1, 07443 Jena, Germany, represented by the President Prof. Dr Rosenthal, fulfils the requirement to provide information in accordance with sections 12 and 13 of the General Data Protection Regulation (GDPR).

The Data Protection Officer of the University is Dr Stefanie Buchmann; for any questions relating to the data protection, please contact her via e-mail: datenschutz@uni-jena.de. The present version of the privacy statement was updated on 1 June 2019 by the Data Protection Officer.

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Which terms and principles do apply?

The definitions used in the present privacy statement are determined by section 4 of GDPR. If reading the text carefully, these definitions should be easily understandable. The structure and the formulations in the privacy statement are based on the principle of transparency as defined in section 5 subsection 1(a) and in section 12 of GDPR.

If you, however, still might have some questions, please do not hesitate to contact the Data Protection Officer.

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Why and how does the University process your data?

While visiting this website, your personal data is being processed in various ways. The type of processing depends on the features of a particular web page. Currently, the following types of processing are carried out:

Type of processing Zweck Rechtsgrundlage
Web presence self-presentation section 6 subsection 1(f), German Basic Law (Grundgesetz, GG)
Google Maps self-presentation section 6 subsection 1(f), German Basic Law (Grundgesetz, GG)
Matomo web analysis section 6 subsection 1(f), German Basic Law (Grundgesetz, GG)
Registration features access to protected areas section 6 subsection 1(a), German Basic Law (Grundgesetz, GG)
E-mail establishing contact section 6 subsection 1(a), German Basic Law (Grundgesetz, GG)

While processing data in accordance with section 6 subsection 1(f) of GDPR, the University pursues the following legitimate interests:

Type of processing Legitimate interest
Web presence presentation of the University’s offers and activities
Google Maps presentation of the University’s location
Matomo analysing the user behaviour to be able to adjust the online offers to the users

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Information

According to section 21 of GDPR, you have the right to object the data processing, as defined in section 6 subsection 1(f) of GDPR, if you give reasons relating to your particular situation in which data processing seems unreasonable to you. In the cookies section below, you may de-activate the data processing related to Matomo services.

What about cookies?

Cookies are small text files which website providers store in your web browser and represent them in there. Apart from “session cookies”, which are deleted by closing the web browser, the University uses a tracking cookie within Matomo’s web analysis tool. This cookie enables us to analyse your behaviour on the University’s web pages as far as you do not object the tracking option (see below).

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Do we pass on your data? If yes, do we pass them on third countries?

We pass on your personal data on external parties if the University must do so in accordance with legal or judicial regulations, or any regulations of other authorities. Furthermore, we pass on particular data to Google because we use Google Maps within our website. Its servers are located in the U.S., in a “third country” without any equivalent level of data protection. Officially, the security of the data processing is ensured by Google in the Privacy Shield Framework.

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How long do we store your data?

We store your data not longer than necessary for a particular type of data processing. If there are any retention/storage periods determined by law, they shall apply.

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What rights can you exercise?

In accordance with sections 15–22 and section 77 of GDPR, you have various rights with regard to processing of your personal data by the University.

Right to object Show content

You can object a particular type of data processing if you can give reasons relating to your particular situation in which data processing seems unreasonable to you.

Right to access Show content

You have the right to learn whether the University processes your data and, if yes, to what extent.

Right to rectification Show content

You have the right to obtain the rectification of inaccurate or incomplete personal data from the controller.

Right to erasure Show content

You have the right to have your personal data erased by the controller if one of the reasons named in section 17 subsection 1 of GDPR are given; for example, if the data are no longer necessary in relation to the purposes for which they were collected.

Right to restriction of processing Show content

You have the right to restrict the processing from the controller if one of the reasons named in section 18 subsection 1 of GDPR are given; for example, if the accuracy of the personal data is contested during the verification process.

Right to data portability Show content

You have the right to have the University provide you your data in a machine-readable format or transfer those to another controller upon your request if this is technically possible.

Right to lodge a complaint Show content

You have the right to lodge a complaint against the processing of your personal data by the University, i.e. with the responsible supervisory authority. In our case, this is the Thuringian Data Protection Officer, Dr Lutz Hasse, Häßlerstraße 8, 99096 Erfurt, Germany

Stefanie Buchmann, Dr
Data Protection Officer
Phone
+49 3641 9-402087
Universitätshauptgebäude, Room 3.58
Fürstengraben 1
07743 Jena
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