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FAQ - Guest studies

Answers to questions frequently asked by guest students
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Answers to questions frequently asked by guest students

Who can take part in guest studies and how do you apply? Show content

Please see the information on nomination and application for guest studies. Please note the application deadlines.

How do I obtain a VISA for Germany? Show content

You do not need to apply for an entry visa if you are an EU-citizen or citizen of the following countries: Australia, Brazil, Canada, El Salvador, Honduras, Iceland, Israel, Japan, Liechtenstein, Monaco, New Zealand, Norway, San Marino, Switzerland, South Korea, USA.

Citizens of all other countries please apply for an entry visa at the German embassy as soon as you receive your admission to the University (the PDF document is usually sufficient). Please read the relevant information provided by the German Foreign Office. It may take 68 weeks to process your application. If your visa is not valid for the entire duration of your studies or you did not need an entry visa, please apply for a residence permit for your studies approx. six weeks after your arrival. You can receive more information from the Jena Immigration Office. If you live in Jena, make your appointment here.

When you apply for your visa, you will have to provide a proof of sufficient financial means (see COSTS below) and a valid health/travel insurance. You can choose this travel insurance freely. Please note that, regarding (your) health insurance, other rules may apply to the enrolment (see below).

Special registration process for guest students who:

  • are not an EU citizen and you study at a partner university within the EU, and
  • have a student residence permit from one of the EU members which is valid longer than the planned guest stay in Germany (max. 360 days),

please refer to our information [pdf 122KB] and fill in the registration form [pdf 26KB] as well as the proof of financial means. [docx 15KB]

How do I find a ROOM in Jena? Show content

You should look for a room/flat during the application process and not just in Jena, but also in nearby cities (e.g. Weimar or Erfurt). Discover the various ways [pdf 354KB] you can find a flat in Jena. The student services organization Studierendenwerk Thüringen offers students rooms in halls of residence. Please note the deadlines for applications (15 January and 15 July).  You can find contact details for private rooms and short-term accommodation in this overview [pdf 109KB].

Which HEALTH INSURANCE should I choose? Show content

Your insurance must be valid for the entire duration of your stay at the University. German public health insurance (e.g. AOK, Barmer, DAK, TK etc.) is standard for students under the age of 30. However, we also recognize the statutory EU health insurance (EHIC). If a scholarship provider (e.g. DAAD) has taken out an insurance policy for you, please ask the international office whether we recognize it. Students under the age of 30 can only be voluntary members of the public health insurance system; in their case, we also accept German private insurance (only Educare24, HanseMerkur, Mawista or Würzburger).

If you need to apply for a German visa, please note the information about health/travel insurance of the German embassy in your country.

In addition, we recommend you to purchase a liability insurance to cover any damage you might cause unintentionally (e.g. fire damage, water damage, other damage of private property.

How much does it COST to study and how much money do I need to live in Jena? Show content

There are no tuition fees. The only things subject to a fee are sports and language courses that you may voluntarily take alongside your studies. You pay a semester fee every semester, which especially includes your semester ticket. You should budget around 700/month for rent, food, health insurance, study materials, and personal things. Bring at least 500 cash for your first month.

How do I get to Jena? How should I plan my ARRIVAL? Show content

The airports in Berlin, Frankfurt, Munich, Dresden, and Leipzig are not far away from Jena. From there you can take the train or coach. Jena has a large network of buses and trams, and taxis operate at night.

The University does not offer a shuttle service or collection.

Is there a MENTOR who can help me after my arrival? Show content

Yes. The University Jena offers all new international students a free mentoring service for the time after their arrival. The International Office also offers students a subject-related mentoring programme throughout their studies. However, you will have to register before you arrive.

What else should I consider in PREPARATION for my studies? Show content

Find out more about your study programme by reading the course catalogue (possible without registration) and attending Orientation Days.

You should definitely also read the information for international students on starting your studies.

During your studies

Where can I get ADVICE if I have any questions or problems with my studies or life? Show content

Please read about the counselling and services offered by the International Office, as well as the general advice on offer at the University and at the Studierendenwerk Thüringen.

I have failed an exam. My STUDIES ARE TOO DIFFICULTwhat should I do? Show content

You can re-sit the exam a second time. You have to quickly apply for re-sits at the Examinations Office. However, it might be better to change subjects. Please go to the Central Academic Advisory Service or consult a subject-specific academic advisor in your faculty. The International Office can offer you advice on questions concerning foreign students right of residence.

Can I TAKE A SEMESTER OFF because I am ill or pregnant, working, want to learn German or need to look after my child? Show content

Guest students cannot take a leave of absence. Please come to the International Office for advice.

My visa (residence permit) is about to expire, or my studies are lasting longer than plannedhow can I EXTEND MY VISA? Show content
  1. Book an appointment at the Immigration Office at least 2 months before your residence permit is set to expire.
  2. If your studies are lasting longer than expected, ask the Examinations Office for advice. Ask about the maximum possible duration of your study programme.
  3. Take your certificate of study (Studienbescheinigung) to the Immigration Office, in order to have your residence permit extended. You can find more information on the German Residence Act here. Please also read the information on electronic residence permits.
Is there a WRITING CENTRE to help me with term papers and presentations? Show content

Our writing guidance is available to everyone free of charge, including international students. Feel free to ask your fellow German students whether you can study together.

I have moved housewhere do I have to register my NEW ADDRESS? Show content

Ask your landlord to confirm your move in writing (Vermieterbescheinigung). Once you have moved house, you must register your new address within 14 days at the following places: the registration office at your place of residence (Einwohnermeldeamt/Bürgerservice), the International Office, your bank, and your health insurance provider. You do not have to inform the Immigration Office.

If you move away from Jena to another place in Germany (e.g. for an internship or after graduation), you must register your new address at the registration office there.

If you are going to leave Germany for some time (e.g. to study abroad or take a semester off), you must declare this to the registration office (one week before your departure). You will only have to notify the Immigration Office if your residence permit is set to expire during your stay abroad or you are going to be abroad for over 6 months; you will then need a re-entry certificate. You should contact the Immigration Office at least 3 weeks before your departure.

If you are going to leave Germany for good, you must de-register at your citys registration office around one week before your departure.

How can I find an INTERNSHIP? Show content

You usually have to look for internships yourself. Here you can find some databases with internship offers. You can also find internships in Jena here>>. Make the most of the information and application tips offered by the German Employment Agency, the Careers Centre, and the HiTh internship placement service.

How can I find a JOB? Show content

Jobs are advertised on forums, at the German Employment Agency, and on the  INFOtake by the Studierendenwerk Thüringen. However, it is hard to find a job in Jena. A good command of German is an advantage. EU citizens do not require a work permit; everyone else may only work for a maximum of 120 days a year without a work permit (8 hours a day); student assistant jobs are not included in the 120 days. Your stay in Germany is for study purposes; you are therefore limited to the number of days you can work. You can find more information on finding a job in the Living in Jena section.

I do not have enough money and find myself in a FINANCIAL EMERGENCY. Show content

Please seek advice from the International Office or Studierendenwerk. You might be able to apply for financial support at the International Office.

If non-EU citizens with a temporary residence permit apply for financial support (social welfare, housing benefits) from the German state, this may pose a risk to their visa (proof of financing).

Please read the information on financing your studies.

What can I do if I feel alone and LONELY? Show content

Speak to other students. Do not be scared! Approach them yourself. Feel free to ask your fellow German students whether they would like to go for a coffee or another drink with you. Take part in the intercultural events offered by the International Room (Int.Ro) and its groups, the International Centre, and the student mentors at halls of residence. The Universitys sports centre is another good platform. You can quickly find contacts and news on upcoming events on the Universitys Facebook page.

I DO NOT FEEL WELL or do not think I will manage my studies. Show content

Please make use of the free and confidential advice offered through the International Office, the academic advisory service, and the Studierendenwerks psycho-social counselling

My STUDIES ARE NEARLY OVER. What should I keep in mind? Show content

Fill out your termination of enrolment application [pdf 142KB], get the required signatures on the second page, and hand in the form at the Student Service Centre (University Main Building). If possible, you should do this on the last day of your stay in Jena. You will then receive a document to confirm the termination of your enrolment. Your thoska card will remain valid until you terminate your enrolment.

ATTENTION! If you hold a residence permit for your studies, this will automatically become invalid on the day you terminate your enrolment.

We hope that you liked Jena. If you want to return, refer to the information about the application.

Life in Jena/Germany

I have had an ACCIDENT or suffered DAMAGE (e.g. fire, water). Show content

If the accident should happen at the university or on your way from your flat to the university, please report it to the student services organization Studierendenwerk immediately: Social Matters department. The costs will be covered by the insurance partially. If you cause any damage to third parties’ property (e.g. fire damage, water damage, carelessness), you should report this to your own insurance provider.

I have LOST important items. Where is the lost property office? Show content

Ask at the Student Service Centre, the International Office, or the Lost Property Office of the City of Jena.  

What is the RUNDFUNKBEITRAG? Do I have to pay it? Show content

Every household has to pay the broadcasting licence fee, known as the Rundfunkbeitrag (previously GEZ), even if there is no television, radio or Internet. The good news is that people living in a shared flat can divide the fee amongst the occupants. Watching television and listening to the radio are good ways to learn German. There are really great broadcasters and even Campusradio and CampusTV. You can find more information on the licence fee here. 

Where can I find an ENGLISH-SPEAKING DOCTOR? Show content

Here you can find a list of English-speaking doctors [pdf 105KB] in Jena. And here is a German-English health dictionary

I HAVE got trouble or problems with CONTRACTS, e.g. my landlord. Show content

Please take advantage of the free legal advice service for students. 

I am looking for my RELGIOUS COMMUNITY. Show content

Here you can find an overview [pdf 61KB] of the religious communities in Jena.

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