Information about the ERASMUS+ application

Application process and conditions
Image: Kristin Gerloff

Are you ready for your adventure abroad?

Please read all conditions and application modalities carefully. If you have any questions, you can look for answers in our FAQ or contact the Friedrich Schiller University's International Office. You can find the office hours hereExternal link.

All necessary forms and templates are available for download under  Forms de.

General conditions

  • Conditions of participation for student exchange
    • You are enrolled in a course at the Friedrich Schiller University Jena that leads to a university degree (up to and including a doctorate).
    • You have completed at least your first year of study.
    • You have sufficient knowledge of the respective national or working language in which the courses to be attended are held (usually language level B1).
  • Duration of the stay abroad
    • 1 or 2 semesters and at least 3 months (maximum: 12 months)

    Multiple opportunities with ERASMUS+: 

    Since the academic year 2014/15, students are able to participate in the ERASMUS programme multiple times. 12 months of mobility (study and/or internship) are allowed for each stage of study (BA, MA, PhD). This means a maximum of 3 study sections x 12 months (max. duration) = 36 months.

    Students whose field of study is not divided into bachelor's and master's can also take full advantage of the multiple funding at ERASMUS + (state examination - PhD). Before getting their first degree, students have 24 months of mobility (study and/or internship). This corresponds to a funding period of 1 (first stage of study) x 24 months (max. duration) plus 1 (second stage of study) x 12 months (max. duration) = 36 months.


  • Information duty

    Please inform yourself about your preferred university before your application. You are obliged to obtain information on the range of courses, language requirements or housing options on your own. As a result, you will not only find convincing arguments for your application, but it also prevents you from having any false expectations about your stay abroad. Use the website of the host university to find the information you need, in particular the information for exchange students from the international office there. Also, ask the programme manager/departmental coordinator at the Friedrich Schiller University Jena about any information they have received from the host university!

Application modalities

  • Application time
    • 15th of January for the following academic year, starting in the winter semester
  • Application documents

    The following documents should be submitted to the ERASMUS+ coordinator of your department:

    • application form
    • chronological CV
    • motivation letter (motives for a stay abroad and the chosen university)
    • proof of sufficient language skills of the official or working language of the host country (usually B1 level)
    • list of academic achievements with grades (you can print them using the portal Friedolin)
    • letter of recommendation from a lecturer, may support the application, not a mandatory requirement

    A list of the ERASMUS+ departmental coordinators can be found hereExternal link.

  • Application process
    1. Contact the international office for a consultation. You will find contact persons and office hours here de
    2. Check whether ERASMUS + exchange agreements exist for your department and if they are suitable for you.
    3. Contact the relevant ERASMUS+ coordinator of your departmentExternal link.
    4. Prepare the application documents and submit them to your ERASMUS+ coordinator. 
    5. The ERASMUS + places will be allocated based on the application documents and/or selection interviews. Your coordinator will inform you directly whether you have been given a place and they will then nominate you to the partner university.
      1. If the application is successful, fill out the declaration of acceptance and submit it to your departmental coordinator.
      2. Fill out the application forms of the foreign host university independently and send them to their international office. Please check the application deadlines of the host university!
      3. You should receive confirmation from the foreign host university about 2-3 months before the start of your stay abroad.
      4. Fill out the Learning Agreement in which you detail what courses you want to take abroad. You can find the courses on the website of the host university.
        1. This Learning Agreement is signed by the ERASMUS + departmental coordinators of the home and host university.
        2. As soon as the learning agreement has been signed by both universities, submit a copy to the international office immediately.
        3. If the courses offered by the host university or your course selection change, you must update your learning agreement, have it signed again by the host university and immediately send it to your ERASMUS + departmental coordinator at the Friedrich Schiller University. Then send a copy to the international office again.
        4. You should be aiming to meet a study goal of 30 ECTS per semester.
    6. Before departure (in the re-registration period) fill out an application for a leave of absence (available from the SSZ) and have it confirmed by the international office.
  • General selection criteria

    The selection of the participants in the ERASMUS + programme is at the discretion of the program e managers (ERASMUS + departmental coordinators) and is checked against the application documents:

    • complete application sheet
    • detailed motivation letter
    • proof of sufficient language skills of the official or working language of the host country (usually B1 level)
    • overview of academic achievements (best possible academic achievements).