Documents, deadlines and timeline

Applications for the Erasmus+ scholarship are submitted online via the MoveOn platform. The International Office will provide you with the link to apply on MoveOn in May or June (WiSe), August/September (SoSe).

• The original must be signed and submitted to the International Office.

Submission Deadline

• No later than June 10 for study abroad starting in the winter semester
• No later than October 10 for study abroad starting in the summer semester

• please use our OLA-Guide (Erasmus Europa!) to complete the document via MoveOn (after registration): https://www.uni-jena.de/12935/erasmus
• regulates the recognition of course credits received abroad
• Create your class schedule and discuss your course selection with the ERASMUS + departmental coordinators based on the host university's course catalogue available on the Internet
• must be signed by the student, the person responsible for recognition of credits and the host university
• The online Learning Agreement will be activated for you by the International Office after the Erasmus grant application has been submitted and manually reviewed
• You will also find further details in our Erasmus+ Guide, which you will receive in our MoveOn Registration Email (May/June WiSe, August/September SoSe) by International Office

Deadline

• Discuss the online learning agreement with the program coordinator before departure and create it in the Moveon student portal Obtain approvals (3 signatures: student, program coordinator of your faculty/Institute, host university)

• is a legally binding agreement between the University of Jena and the participating student that sets forth the terms and conditions for financial support under the Erasmus+ program.
• Submit the signed agreement to the International Office (digital signatures)

Deadline

• determined upon receipt of the funding agreement

• To take a leave of absence from your Erasmus program, you must obtain approval from the International Office (IB). You can find the form for this on our website.
• You must apply for the leave of absence online in Friedolin 2.0. Instructions can be found hereExternal link.

Deadline: during the respective re-registration period

Important: Students on leave of absence are not exempt from the re-registration requirement during their leave.

• regulates any changes to and recognition of academic credits earned abroad
• must be signed by the student, the academic coordinator responsible for recognition, and the host university (Moveon)
• Please follow the detailed instructions for filling out the form as outlined in the OLA guide (OLA-Europa!) on our forms website

Deadline

• Make digital changes to the existing Learning Agreement (“During Mobility”) in the Moveon student portal no later than 4 weeks after your official enrollment at the host university and have them approved by the program coordinator.

• the international office of the host university confirms your arrival and enrolment
• Have the document signed and send it to outgoing@uni-jena.de 
• Please name every file e.g. CoA_last name, first name

Deadline

• no later than 4 weeks after your official enrolment at the host university

Deadline

Have it issued by the International Office at the host university before departure and send it by email (one Email with all returning documents below) to outgoing@uni-jena.de  immediately upon your return and once all documents have been finalised. 

• Please name every file e.g. LoC_last name, first name

• Have the host university issue a transcript of records and send it to outgoing@uni-jena.de in ONE Email with all returning documents below and once all documents have been finalised. 
• Please name every file e.g. ToR_last name, first name

Deadline

• latest by 30th April for a stay abroad during the winter semester
• no later than 30th September for a stay abroad over 2 semesters or during the summer semester

• Ask the host university to fill in the form BEFORE return
• Send the scanned document by email to outgoing@uni-jena.de in ONE Email with all of your returning documents. Please name your file LoC_last name, first name

Deadline

• up to 4 weeks after the end of your stay abroad
• latest by 30th April for a stay abroad during the winter semester
• no later than 30st September for a stay abroad over two semesters or during the summer semester

• Report containing useful tips and advice for future students (housing situation, university and campus life, information about the program)
• Requirements for the experience report: anonymized, 1–2 pages, created and uploaded via MoveOn
• For inspiration, see: Experience Reports from Erasmus Students at the University of JenaExternal Link

Deadline

• latest by 30th April for a stay abroad during the winter semester
• no later than 30th September for a stay abroad over two semesters or during the summer semester

• You will receive an automatically generated email with a personalised link shortly after completing your ERASMUS + degree (please check your SPAM folder)
• Complete the questionnaire within 2 weeks of receiving the email

• ECTS-Anerkennungsnachweis: A printout from Friedolin (see "Notenspiegel") or, alternatively, a document from your respective registrar’s office (particularly for law, Medicine, and Pharmacy) serves as proof of credit recognition.
• Please highlight your recognized course credits from the above-mentioned Erasmus stay in green in the PDF document and submit the document via email to outgoing@uni-jena.de in ONE Email with all returning documents
• Please name your document "ECTS-Anerkennungsnachweis Last name, First name"

• If you do not wish to have your ECTS course credits recognized, please use the PDF form “Certificate of Non-Recognition of ECTS Credits” under the “Forms” section.
• Further information about your returning documents are available in our Erasmus+ guide which you received in the Registration Mail by International Office