Office for Information Security and Data Protection

The Office supports the University of Jena and its affiliates and students in handling sensitive data securely and responsibly and in complying with legal requirements.

Keyboard with information security symbols

Image: Adobe Stock
Keyboard with information security symbols

The protection of information and personal data is an essential foundation for the responsible performance of duties in research, teaching and administration at Friedrich Schiller University Jena. The Office for Information Security and Data Protection supports the University's (organizational) units in reliably implementing legal, regulatory, and internal university requirements.

We provide advisory services and assist in the design of secure processes that comply with data protection regulations, develop guidelines and measures and promote a high level of awareness of information security and data protection in everyday university life through training courses, training sessions and awareness-raising initiatives.

Our aim is to embed information security and data protection as an integral part of all work and research processes on long term – in a practical, transparent manner and in line with the university’s objectives.

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  • Focuses of information security
    Tastatur

    Tastatur

    Image: Adobe Stock

    Our aim is to manage and coordinate the IT security process at the University of Jena.

    Our key areas of focus:

    • managing and coordinating the security process,
    • supporting the university management in drawing up the security policy,
    • co-ordinating the development of the security concept and associated sub-concepts and guidelines,
    • reporting to bodies|committees on the status of information security,
    • coordinating security-related projects,
    • maintain the IT emergency response manual,
    • investigate security-related incidents in collaboration with other subject areas|fields,
    • initiate and coordinate awareness-raising campaigns and training courses|training sessions on information security

    The contact details of the Information Security Officer and further information on information security can be found here.

  • Focuses of data protection
    GDPR with icons for security

    GDPR with icons for security

    Image: Adobe Stock

    Data protection serves to safeguard personal data. The processing of such data at the University of Jena is carried out in accordance with legal provisions, thereby ensuring that the privacy of the data subjects is protected.

    The Data Protection Officer at the University of Jena is responsible for the following areas:

    • Advisory service(s) for university staff on all aspects of data protection and data security
    • Monitoring the implementation of legal requirements (e.g. record of processing activities, data erasure policy)
    • Participating in relevant bodies and working groups
    • Drawing up templates for data protection-related processes (e.g. consent forms, website reviews, data processing agreements, etc.)
    • Maintaining the privacy policy
    • Providing support in the drafting of guidelines, handbooks and recommendations
    • Support in developing and delivering training courses and professional development programmes
    • Advisory service(s) for data protection incidents and reporting in accordance with Article 33 of the General Data Protection Regulation
    • Support with data protection impact assessments in accordance with Article 35 of the General Data Protection Regulation
    • Cooperation with supervisory authorities

    You can find the contact details of the Data Protection Officers and further information on data protection here

Office for Information Security and Data Protection

Accouchierhaus, Room 301
Jenergasse 8
07743 Jena Google Maps site planExternal link

Link to download vCard
vCard

Office hours:
by agreement

Postal address:
c/o Kanzleramt
Fürstengraben 1, 07743 Jena

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