Internationale Studierende entdecken Jena und die Universität

FAQ - degree programmes

Answers to questions frequently asked by students on study programmes in Jena
international students discover Jena and the University
Image: C. Worsch

Before your studies

What STUDY PROGRAMMES are there and how do you apply? Show content

Please read the information on study programmes. You can find information on requirements and the application process on the application sites for international students de. Please note the deadlines for applications.

How do I obtain a VISA for Germany? Show content

EU citizens do not need a visa. They do NOT have to register with the Immigration Office but must register their German address at the local city registration office. EU countries are: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxemburg, Malta, The Netherlands, Poland, Portugal, Romania, Sweden, Slovakia, Slovenia, Spain. Equally treated are citizens of Island, Liechtenstein, Norway, and Switzerland.

A student residence permit is needed by all others, i.e. citizens of Australia, Brazil, El Salvador, Honduras, Israel, Japan, Canada, Monaco, New Zealand, San Marino, South Korea, USA. They may enter Germany without a visa (as if they were tourists), but need to register with the local Immigration Office within 90 days after arriving in the EU and apply for a student residence permit, because they are not tourists but students.

An entrance visa and student residence permit is needed by all citizens of all other countries. After receiving an admission letter from the university, they need to apply for a student visa at the German embassy in their country of residence. On NO ACCOUNT should they enter Germany on a Tourist or Schengen Visa, because it cannot be changed into a student visa here. After arrival, they have to apply for an extension of their student visa (unless it is already valid for the entire length of their intended stay).

All non-EU citizens: After the enrolment, yet not later than two months before the expiry date of your entry visa, you should make an appointment to apply for a residence permit for your studies. You can receive more information from the Jena Immigration Office. If you live in Jena, make your appointment here.

When you apply for your visa, you will have to provide a proof of sufficient financial means (see COSTS below) and a valid health/travel insurance. You can choose this travel insurance freely. Please note that, regarding (your) health insurance, other rules may apply to the enrolment (see below).

Changing to Jena from another German university: it may be that your current visa is valid for the studies at your old university only (see the green paper in addition to your visa card). In this case, you must apply for a new student visa after enrolling in Jena. Start your enrolment as early as possible, then you will receive your student certificate very soon.

Special registration process for students of double-degree master’s programmes who:

  • are not an EU citizen and you study at a partner university within the EU, and
  • have a student residence permit from one of the EU members which is valid longer than the planned guest stay in Germany (max. 360 days),

please refer to our information [pdf, 122 kb] de and fill in the registration form [pdf, 26 kb] de as well as the proof of financial means. [docx, 15 kb] de

How do I find a ROOM in Jena? Show content

You should look for a room/flat during the application process and not just in Jena, but also in nearby cities (e.g. Weimar or Erfurt). Discover the various ways [pdf, 276 kb] de you can find a flat in Jena.

The student services organization Studierendenwerk Thüringen offers students rooms in halls of residence. Please note the deadlines for applications (15 January and 15 July). Note that there is no guarantee that all applicants will get a room offer.

You can find contact details for private rooms and short-term accommodation in this overview [pdf, 95 kb] de. Note the workshops about accommodation search offered during the Welcome Days.

Which HEALTH INSURANCE should I choose? Show content

Your insurance must be valid for the entire duration of your stay at the University. German public health insurance (e.g. AOK, Barmer, DAK, TK etc.) is standard for students under the age of 30. However, we also recognize the statutory EU health insurance (EHIC, also see the information on living in Jena below). If a scholarship provider (e.g. DAAD) has taken out an insurance policy for you, please ask us whether we recognize it.

Students over the age of 30 can only be voluntary members of the public health insurance system; in their case, we also accept German private insurance, but only Care Student, Educare24, Young Travel Profi (Hanse-Merkur/Advigon), Mawista Student, Vela optimal or Travel Secure Young (Würzburger). Make sure you choose the health plan which also covers rehabilitation, pregnancy and psychotherapy. Some also offer combinations with Travel, liability and accident insurances.

If you need to apply for a German visa, please note the information about health/travel insurance of the German embassy in your country.

In addition, we recommend you to purchase a liability insurance to cover any damage you might cause unintentionally (e.g. fire damage, water damage, other damage of private property.

How much does it COST to study and how much money do I need to live in Jena? Show content

There are no tuition fees. The only things subject to a fee are sports and language courses that you may voluntarily take alongside your studies. You pay a semester fee every semester, which especially includes your semester ticket. You should budget around €700/month for rent, food, health insurance, study materials, and personal things. Bring at least €700 cash for your first month and a credit card. Applying for a student visa or residence permit, students should be able to prove sufficient financial means of €10,236/year (2020).

How do I get to Jena? How should I plan my ARRIVAL? Show content

The airports in Berlin, Frankfurt, Munich, Dresden, and Leipzig are not far away from Jena. From there you can take the train or coach. Jena has a large network of buses and trams, and taxis operate at night.

The University does not offer a shuttle service or collection.

Is there a MENTOR who can help me after my arrival? Show content

Yes. The University of Jena offers all new international students a free mentoring service for the time after their arrival. The International Office also offers students a subject-related mentoring programme throughout their studies. However, you will have to register before you arrive de.

What else should I consider in PREPARATION for my studies? Show content

Find out more about your study programme by reading the course catalogue (possible without registration) and attending Orientation Days.

You should definitely also read the information for international students de on starting your studies.

Can I bring my familiy with me? Show content

If you want to take your spouse or children with you, you need to:

  • provide sufficient financial means.
  • find a flat having sufficient living space for your family.
  • make sure your spouse has basic German skills.

Regarding your children, you should also apply for a place in one of the local day-care services (“Kita”) or schools before your arrival. Please contact the Family Office of the University, they will be glad to help you.

Children under the age of 1: If you do not have any person to take care of the child, we recommend you not to take them with you or postpone your studies for another year.

For further information on immigration of family members, please refer to the government’s official website.

During your studies

Where can I get ADVICE if I have any questions or problems with my studies or life? Show content

Please read about the counselling and services offered by the International Office, as well as the general advice on offer at the University and at the Studierendenwerk Thüringen.

I have failed an exam. My STUDIES ARE TOO DIFFICULT. What should I do? Show content

You can re-sit the exam a second time. You have to quickly apply for re-sits at the Examinations Office. However, it might be better to change subjects. Please go to the Central Academic Advisory Service or consult a subject-specific academic advisor in your faculty. The International Office can offer you advice on questions concerning foreign students right of residence.

I have FAILED THE RE-SIT. What now? Show content

It might be worth making an application for mitigating circumstances to re-sit the examination a third time. If you fail on your third attempt, you should make an application to change subjects. Please go to the Central Academic Advisory Service or consult a subject-specific academic advisor de in your faculty. The International Office can offer you advice on questions concerning foreign students right of residence, as a change of subject is not always approved. You must submit your application in person by 15 January or 15 July at the Student Service Centre. You should always agree a change of subject with the Immigration Office beforehand and then register any changes there (with your certificate of study; Studienbescheinigung).

Can I TAKE A SEMESTER OFF if I fall ill or pregnant, if I have to raise my child, if I would like to do an internship or semester abroad or if I have to do military service? Show content

Will you be absent for at least 6 weeks during lecture periods? If so, you should take a formal leave of absence. Fill out a request for leave of absence and submit it in person by 15 February or 15 August at the Student Service Centre. Non-EU citizens: please inform the Immigration Office via e-mail. If you leave Germany for over 6 months, your student visa will become invalid; you should therefore apply for a re-entry certificate beforehand at the Immigration Office.

Please note that you cannot be granted a leave of absence if you just want to work or improve your German.

My visa (residence permit) is about to expire, or my studies are lasting longer than planned. How can I EXTEND MY VISA? Show content
  1. Book an appointment at the Immigration Office of your pace of residence (e.g. Jena), after registering your place of residence at the city resdients office, and at least 2 months before your residence permit is set to expire.
  2. If your studies are lasting longer than expected, ask the Examinations Office de for advice. Ask about the maximum possible duration of your study programme.
  3. If you are set to exceed the standard duration of study, take confirmation of the duration of your studies (form in the portal FRIEDOLIN) to the Examinations Office and then the Student Service Centre. Please do this at least one week before your appointment at the Immigration Office.
  4. Take your certificate of study (Studienbescheinigung) to the Immigration Office, in order to have your residence permit extended. You can find more information on the German Residence Act here. Please also read the information on electronic residence permits.
Is there a WRITING CENTRE to help me with term papers and presentations? Show content

Our writing guidance de is available to everyone free of charge. Feel free to ask your fellow German students whether you can study together.

My studies are lasting longer due to my work or childcare. What can I do? Show content

You can request a leave of absence or part-time studies. You should firstly get advice from the academic advisor or Examinations Office responsible for your subject.

Non-EU citizens with a student visa should declare a change to part-time studies or a leave of absence to the Immigration Office.

I have moved house. Where do I have to register my NEW ADDRESS? Show content

Ask your landlord to confirm your move in writing (Vermieterbescheinigung). Once you have moved house, you must register your new address within 14 days at the following places: the registration office at your place of residence (Einwohnermeldeamt/Bürgerservice), the Student Service Center, your bank, and your health insurance provider. You do not have to inform the Immigration Office.

If you move away from Jena to another place in Germany (e.g. for an internship or after graduation), you must register your new address at the registration office there.

If you are going to leave Germany for some time (e.g. to study abroad or take a semester off), you must declare this to the registration office (one week before your departure). You will only have to notify the Immigration Office if your residence permit is set to expire during your stay abroad or you are going to be abroad for over 6 months; you will then need a re-entry certificate. You should contact the Immigration Office at least 3 weeks before your departure.

If you are going to leave Germany for good, you must de-register at your citys registration office around one week before your departure.

How can I find an INTERNSHIP? Show content

You usually have to look for internships yourself. Here you can find some databases with internship offers. You can also find internships in Jena here>>. Make the most of the information and application tips offered by the German Employment Agency, the Careers Service, and the Career & Welcome Point de.

How can I find a JOB? Show content

Jobs are advertised on forums, at the German Employment Agency, and on the  INFOtake by the Studierendenwerk Thüringen. However, it is hard to find a job in Jena. A good command of German is an advantage. EU citizens do not require a work permit; everyone else may only work for a maximum of 120 days a year without a work permit (8 hours a day); student assistant jobs are not included in the 120 days. Your stay in Germany is for study purposes; you are therefore limited to the number of days you can work. You can find more information on finding a job in the Living in Jena section.

I do not have enough money and find myself in a FINANCIAL EMERGENCY. Show content

Please seek advice from the International Office or Studierendenwerk. You might be able to apply for financial support at the International Office.

If non-EU citizens with a temporary residence permit apply for financial support de (social welfare, housing benefits) from the German state, this may pose a risk to their visa (proof of financing).

Please read the information on financing your studies.

What can I do if I feel alone and LONELY? Show content

Speak to other students. Do not be scared! Approach them yourself. Feel free to ask your fellow German students whether they would like to go for a coffee or another drink with you. Take part in the intercultural events offered by the International Room (Int.Ro) and its groups, the International Centre, and the student mentors at halls of residence. The Universitys sports centre is another good platform. You can quickly find contacts and news on upcoming events on the Universitys Facebook page.

I DO NOT FEEL WELL or do not think I will manage my studies. Show content

Please make use of the free and confidential advice offered through the International Office, the academic advisory service, and the Studierendenwerk psycho-social counselling

My STUDIES ARE NEARLY OVER. What should I keep in mind? Show content

Congratulations! Fill out your termination of enrolment application, get the required signatures on the second page, and hand in the form at the Student Service Centre (University Main Building). If possible, you should do this before 15 February/15 August. You will then receive a document to confirm the termination of your enrolment. Your thoska card will remain valid until you terminate your enrolment.

ATTENTION! If you hold a residence permit for your studies, this will automatically become invalid on the day you terminate your enrolment.

You may also speak to the Examinations Office to arrange the termination of your enrolment before your last examination or the submission of your final paper. You must terminate your enrolment upon receipt of your degree certificate at the latest. Your studies shall be officially completed once you have taken your final examination; the applicable date will appear on your degree certificate. This will be the date used to determine the term of residence permits requested for job searches (18 months max.).

Here you can find the most important information in a leaflet [pdf, 175 kb] de.

Living in Jena/Germany

I have had an ACCIDENT or suffered DAMAGE (e.g. fire, water). Show content

If the accident should happen at the university or on your way from your flat to the university, please report it to the student services organization Studierendenwerk immediately: Social Matters department. The costs will be covered by the insurance partially. If you cause any damage to third parties’ property (e.g. fire damage, water damage, carelessness), you should report this to your own insurance provider.

I have LOST important items. Where is the lost property office? Show content

Ask at the Student Service Centre or the Lost Property Office of the City of Jena.  

What is the RUNDFUNKBEITRAG? Do I have to pay it? Show content

Every household has to pay the broadcasting licence fee, known as the Rundfunkbeitrag (previously GEZ), even if there is no television, radio or Internet. The good news is that people living in a shared flat can divide the fee amongst the occupants. Watching television and listening to the radio are good ways to learn German. There are really great broadcasters and even Campusradio and CampusTV. You can find more information on the licence fee here

Where can I find an ENGLISH-SPEAKING DOCTOR? Show content

Here you can find a list of English-speaking doctors [pdf, 724 kb] de in Jena. And here is a German-English health dictionary

The hotline 116117 helps in emergencies. Its Webseite allows to resaerch local doctors and filter their language competencies (Weitere Suchkriterien --> Fremdsprachenkenntnisse).

How do I use my European Health Insurance Card? Show content

If you have a European Health Insurance Card (EHIC), emergency and basic medical treatment will be covered. You should ask your health insurance provider at home about cost coverage or reimbursement before undergoing other treatment. Before treatment, you will have to fill in a patient’s declaration form [pdf, 304 kb] de, which is available in many languages.

I HAVE got trouble or problems with CONTRACTS, e.g. my accommodation, mobile phone, or job. Show content

Please take advantage of the free legal advice service for students. 

The customers' advisory service (Verbraucherzentrale) offers counselling.

I am looking for my RELGIOUS COMMUNITY. Show content

Here you can find an overview [pdf, 61 kb] de [PDF 47 KB] of the religious communities in Jena.

Information

If your question does not appear or is not answered above, please write to incoming@uni-jena.de

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